Part Time Office Coordinator

Description

First Learning is one of North America’s largest providers of high‑quality early education for children. Founded in 1991 with the opening of Care‑a‑lot’s first childcare center in Greece, the organization quickly built a strong reputation that fueled growth across the Rochester community. Between 2023 and 2025, First Learning expanded further with the addition of Generations Child Care, Storybook Academy, and Windsor Academy.

Now operating under the parent company name First Learning, we are proud to be recognized among North America’s Top 50 for‑profit childcare organizations by Exchange Magazine. We remain deeply committed to delivering exceptional care and education to children and families as we continue to grow.

• Paid time off and paid holidays
• Discounted childcare
• Education assistance
• 401(k)
• Employee referral program
• Employee assistance program
• Abundant opportunities for growth

The Office Coordinator plays a key role in supporting the daily operations of our administrative office. This part‑time position is ideal for someone who is organized, friendly, and proactive, with strong attention to detail. The Office Coordinator helps ensure the office runs smoothly by managing supplies, maintaining organized spaces, welcoming visitors, and supporting general office and administrative needs.

This role also provides administrative support to the Leadership Team, which may include:

• Scheduling meetings for large groups using Outlook
• Creating simple documents, spreadsheets, and presentations
• Entering data into websites
• Updating office signage and forms
• Creating forms in Adobe

Proficiency with Microsoft Office and basic computer systems is required.

Responsibilities include but are not limited to the following:

• Order, receive, and maintain office supplies, materials, and general inventory
• Stock and organize office materials and shared spaces
• Greet and assist visitors, vendors, and staff in a professional and friendly manner
• Receive, sort, and distribute incoming mail and packages; prepare outgoing mail as needed
• Maintain cleanliness and organization of storage rooms, supply areas, and common office spaces
• Perform light cleaning duties (e.g., tidying common areas, wiping surfaces, organizing work spaces)
• Assist with general administrative and office support tasks as needed
• Support Leadership Team with scheduling, document creation, spreadsheets, presentations, and data entry
• Communicate supply needs, maintenance issues, and operational concerns to the HR Manager
• Support special projects or additional administrative duties as assigned

Part‑time

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

In person

• High school diploma or equivalent required
• Prior office, administrative, or coordinator experience preferred
• Strong organizational skills and ability to multitask
• Friendly, professional demeanor with strong interpersonal skills
• Ability to work independently and take initiative
• Basic computer skills (email, calendars, Microsoft Office, Adobe)
• Ability to create simple documents, spreadsheets, and presentations
• Ability to lift and move office supplies and packages as needed

• Office‑based with regular standing, walking, bending, and light lifting
• Occasional lifting of office supplies and packages
• Ability to provide administrative support to the Leadership Team as described above

• Office: 2 years (Required)