Real Estate Legal Administrative Assistant

Overview

Are you a detail-oriented and dependable administrative professional with a passion for supporting legal teams in a fast-paced environment? Underberg & Kessler LLP is seeking a Real Estate Legal Administrative Assistant to join our Real Estate Practice Group in Rochester, NY.

This is an excellent opportunity to work alongside experienced legal professionals in a collaborative firm that values excellence, client service, and professional growth.

$45,000.00/yr - $55,000.00/yr

Underberg & Kessler LLP provided pay range. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

• Prior experience in a law firm or professional services environment
• Strong attention to detail and organizational skills
• Familiarity with real estate transactions, mortgage banking, title reports, or commercial real estate (preferred)
• Critical thinking and time management in a deadline-driven setting
• Excellent written and verbal communication skills
• Tech-savvy with proficiency in common office software
• Reliable, self-motivated, and proactive team player
• Ability to exercise sound judgment and maintain confidentiality

• Provide high-level administrative support to attorneys and real estate team members
• Prepare, revise, and proofread a wide range of real estate documents, including deeds and transfer documents, affidavits, agreements, closing statements
• Coordinate closing dates and assist with loan closing processes, including obtaining signatures and preparing closing binders
• Organize and maintain accurate files and documentation
• Calendar key deadlines and ensure timely completion of tasks
• Collaborate closely with attorneys, paralegals, and other administrative staff
• Offer back-up support for real estate and litigation teams as needed

• Hybrid work schedule following a 60-day onboarding period
• Exposure to a wide variety of real estate and transactional matters
• Professional development and training opportunities
• Medical, dental, and vision insurance
• 401(k) with 3% profit-sharing + 2% employer contribution
• Paid Time Off (PTO)
• 8 paid holidays + 1 floating holiday
• Life and disability insurance

Please submit your cover letter, references and resume to Leslie Helmerci, Legal and HR Operations Manager, at l

Underberg & Kessler LLP is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.

Rochester, NY