Senior Staff Assistant

Description

This position reports directly to the Head of the Sustainability Department of Golisano Institute for Sustainability (GIS) and provides critical administrative and student support to the Institute, the department faculty, and the department's graduate programs. In addition, the Senior Staff Assistant carries out necessary tasks associated with the process of hiring faculty, operational staff, adjuncts, research assistants, co‑op's and student office workers.

• Provides on‑campus staffing of the department on a daily basis (8am ‑ 5pm) with consistent and dependable coverage to include greeting students, outside visitors, and faculty during normal working hours.
• Provides information and administrative support to potential, incoming, and current graduate students, including orientation information, end of year events, course offerings, and program and Institute policies. Provides assistance and information regarding graduate assistantships and scholarships, scheduling, certifications, registration and matriculation procedures.
• Provides direct administrative support to the Department Head and faculty. Manages administrative needs for the department including scheduling appointments and meetings, arranging schedules for prospective faculty, travel arrangements, travel expense reports, ordering equipment, hospitality and supplies, and reserving meeting rooms.
• Point of contact for all paperwork related to graduate student records. Performs graduate student academic degree audits.
• Reconciles department procurement card, including preparing internal purchase orders and obtaining receipts.
• May be responsible for scheduling courses offered by GIS each semester.
• Maintains proficiency in use of specialized administrative accounting, time‑keeping and event management systems.
• Maintains, updates and manages multiple electronic databases and distribution lists.
• Prepares purchase requests as needed.
• OTHER DUTIES AS ASSIGNED

2 years' administrative support

• Proficiency in Microsoft Office Suite
• Sensitivity to the concerns of a diverse student body
• Ability to multitask and prioritize/handle conflicting demands to meet priorities and deadlines
• Reliability and a commitment to maintain confidentiality
• High degree of organizational skills and a strong work ethic
• Ability to work collaboratively with other Staff Assistants within GIS, and with many diverse groups across campus
• Strong interpersonal skills with the ability to provide a friendly and welcoming office environment

Candidates must be eligible to work in the United States.

Five years' experience preferred in an academic setting.

Golisano Institute for Sustainability (GIS) is a global leader in sustainability education and research. We partner with business and government sponsors to solve complex, systemic problems. To do this, we use innovative approaches and technologies to minimize the use of materials and energy while maximizing outcomes. Our expertise, combined with our state‑of‑the‑art research facilities, allows our partners to gain new insights, fuel innovation, and move forward.

Our graduate and doctoral programs are challenging, inspirational, and world‑changing. GIS graduates go on to become transformative agents of change within industry, government, academia, and the nonprofit sector. They are problem‑solvers, visionaries, and decision‑makers who want to create a better, sustainable world.

In order to be considered for this position, you must apply for it at: (Use the "Apply for this Job" box below). Click the link for search openings and in the keyword search field, enter the title of the position or the   number.

The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities.

RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, and you wish to discuss potential accommodations related to your application for employment at RIT, please contact the Human Resources office at  or email your request to Careers.