Administrative Assistant

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WSP is seeking a motivated and skilled Administrative Assistant to support our Power & Energy Team in a hybrid role supporting our OE role for a client in their Rochester, NY office. The following location will also be considered:
Buffalo, NY. The position will include working with Business Executives, Directors, Managers, engineers, project managers, and other multi-discipline team members on a daily basis to facilitate project and business operations support.

• Organize and schedule meetings, events, trainings and appointments
• Book travel arrangements
• Prepare presentations
• Assist in preparation of regularly scheduled reports
• Order office supplies
• Prepare and mail all US/UPS/Fed Ex packages
• Filing of materials in general
• Data organization
• Exercise responsible and ethical decision‑making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures
• Perform additional responsibilities as required by business needs

• High School Diploma
• Must have the ability to communicate accurately and clearly both orally and in writing
• Must have pleasant telephone manner; able to think on feet when dealing with callers
• Must have customer service oriented “can do” approach to work.
• Must have superior organizational skills and accuracy.
• Excellent problem solving and people skills also required.
• Microsoft and PowerPoint Expertise.
• Technically oriented, including the use of AV & Computer Equipment for Presentations
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
• This position is subject to and contingent upon client approval of candidates put forth for consideration by WSP.

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Expected Salary (all locations): $37,600 - $56,400

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position  unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

Entry level

Full-time

Administrative

Professional Services