Administrative Assistant – Gates, PT

Gates Presbyterian Church,
Administrative Assistant Job Description

In-Person (not remote): 20 hours/week: 12-month position

9 a.m. – 2 p.m. Tuesday – Friday

Starting Salary Range- $18-20 per hour

Gates Presbyterian Church is a welcoming, affirming congregation of Christians located in a western suburb of Rochester, New York. Established in 1828, we support the mission of the Presbyterian Church (U.S.A.). As a joyful community empowered by the Holy Spirit, we worship God, follow Jesus, and love our neighbors. Our faith is strengthened by traditional and non-traditional worship services, and we value the spiritual wisdom of all generations.

The Administrative Assistant reports to the Pastor/Head of Staff and provides clerical and logistical support to the pastor, staff, church leadership boards, and mission & ministry teams. The Administrative Assistant is the primary liaison for visitors, volunteers and organizations with whom we share our building. This role is key to the assuring the smooth functioning of the church and requires flexibility and the ability to perform with minimal direction.

• Office Administration
  • Clerical and logistical support for pastor, staff and congregation including church leadership boards and ministry & mission teams.
  • Prepare written communications including worship bulletins, monthly newsletter, website, email and hard copy mailings to the congregation, compilation of annual reports.
  • Primary liaison for visitors, community members and partner organizations. Manage building access via assignment of keys or key fobs.
  • Manage office supply inventory.
• Data Management and Compliance
  • Maintain church database and website to assure that information is accurate, and updates are recorded in a timely manner.
  • Assure that documentation is completed and maintained in accordance with church, legal and policy requirements (e.g., membership, baptism, church boards, employment, building use, etc.).
  • Maintain the church calendar including church meetings and events and planned use by community partners. Post to website and bulletin board and include in newsletter and eblasts.
  • Record receipts of funds (offerings, donations, building use, etc.). Provide financial info to Treasurer, Financial and Stewardship teams as requested. Provide annual giving confirmation when requested by congregants.

• Excellent interpersonal and communication skills.
• Flexibility and ability to adapt to an ever-changing environment.
• Ability to manage and prioritize responsibilities with minimal supervision.
• Strong computer skills and a willingness to stay current with technology. Proficient with the Microsoft Office Suite, basic web design and maintenance, Google Drives, database management, Sign Up Genius, Survey Monkey (or similar).
• Ability to maintain confidentiality when required.
• Ability to work collaboratively with a variety of personalities in support of the work of the church.

Gates Presbyterian Church is committed to affirmative action under law in the employment of women, minority group members, individuals with disabilities, and protected veterans. Gates Presbyterian Church does not discriminate employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.