Accounting Specialist

Overview

Management Support Services, LLC is seeking an experienced and detail-oriented Accounting Specialist to join our Finance team. This role is responsible for the accurate and timely processing of weekly payroll across multiple entities while maintaining strong internal controls. The Accounting Specialist will also play a key role in client billing, accounts receivable, and contract reconciliations to ensure accuracy and compliance. This position is ideal for a proactive professional who thrives in a fast-paced environment, values accuracy, and enjoys working collaboratively across teams.

• Prepare and process weekly payroll for multiple entities in accordance with established internal controls
• Maintain accurate payroll records and reports, including payroll journal entries
• Ensure payroll accuracy in compliance with provider contracts and hourly requirements
• Manage payroll calendars and coordinate with external payroll processing vendors
• Conduct audits of payroll procedures and records to ensure compliance
• Ensure compliance with federal and state payroll regulations and tax laws
• Serve as a first point of contact for employee payroll questions and support
• Collect, reconcile, and process payments for independent contractor invoices
• Generate and distribute customer invoices accurately and on time
• Communicate with customers to resolve billing discrepancies
• Monitor accounts receivable aging and follow up on past-due balances
• Process customer payments and apply them accurately to invoices
• Assist with monthly, quarterly, and annual contract reconciliations
• Support weekly, monthly, and annual financial reports and reconciliations
• Complete ad hoc projects as assigned by the Accounting Manager or Director of Finance

• Strong understanding of accounting principles, policies, and procedures
• Extensive knowledge and hands-on experience with payroll processing
• Experience working with multiple entities within an organization
• Ability to interpret and apply complex contract terms
• Cash-basis accounting knowledge preferred
• High attention to detail with strong organizational and time-management skills
• Deadline-driven with a commitment to accuracy and confidentiality
• Excellent interpersonal and communication skills
• Self-motivated, professional, and team-oriented
• Ability to resolve complex issues and work effectively with employees, contractors, and customers
• Experience with Quick Books preferred

• Bachelor’s degree in Accounting or Business Administration required
• 3–5 years of accounting or related experience preferred
• Advanced proficiency in Microsoft Excel and strong analytical skills required
• Experience with Quick Books Pro is a plus

• Competitive hourly compensation
• Collaborative and supportive work environment
• Opportunity to play a key role in payroll and financial operations
• Stability and growth within a well-established organization