Accounts Payable Specialist

Overview

We are seeking a detail-oriented Accounts Payable Specialist to manage vendor setup, invoice processing, and timely payments. This role supports accurate financial recordkeeping across Sage, Procore, and GC Pay, while ensuring compliance and efficient AP operations. The ideal candidate is organized, dependable, and thrives in a fast-paced environment. This is a full-time, Monday–Friday, hourly position based on-site at our Rochester, NY office.

• Create and maintain new jobs in Sage and GC Pay
• Sync commitments and change orders across Procore, Sage, and GC Pay
• Set up and maintain vendor records
• Issue payments to subcontractors in a timely and accurate manner
• Monitor and ensure subcontractors upload required lien waivers into GC Pay
• Process weekly credit card payments to vendors
• Post invoices from Docu Ware into Sage Accounts Payable daily
• Supervise and support the Accounts Payable Administrator
• Post manual checks as needed
• Add users, subcontractors, and SOVs in GC Pay
• Complete annual 1099’s
• Perform additional accounts payable tasks and other duties as assigned

• Excellent verbal and written communication skills.
• Demonstrated professionalism, accountability, and effective self-management
• Working knowledge of Sage/Timberline or similar accounting software
• Proficiency in Microsoft Excel and Microsoft Word, with excellent attention to detail and accuracy
• Ability to manage multiple tasks, prioritize workload, and consistently deliver precise, error-free work
• Strong teamwork and collaboration skills, with the ability to work effectively with other teams and departments
• Ability to independently learn new processes

• High school diploma or GED required; associate or bachelor’s degree in accounting or a related field preferred.
• 2-5 years of experience in accounting or a related field preferred; or an equivalent combination of education and experience.
• Experience in construction accounting or a construction-related environment preferred.

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

• Comprehensive Medical, Dental and Vision Coverage
• 100% Employer-Paid Life and Disability Insurance
• 401(k) Retirement Plan with 50% Company Match
• Paid Company Holidays

Christa Construction LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.

Individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process and to perform essential job functions. If accommodation is needed, please contact us.