Deputy Clerk III

Job Overview

The City of Roanoke is seeking a Deputy Court Clerk III to perform clerical work in the Office of the Clerk of Circuit Court. Responsibilities include issuing marriage licenses, subpoenas, and notary public applications; administering oaths; processing civil suits; inputting all data related to documents filed in case files into an automated indexing system; recording land records, assumed names certificates and military discharge paperwork;

and preparing a variety of simple and routine reports.

The successful candidate will scan and index deeds, wills, and other documents; attend court sessions; swear witnesses in; tag exhibits; record and transcribe proceedings; type abstracts of convictions for the Division of Motor Vehicles; and purchase office supplies.

Additional duties include maintaining records retention schedules, serving as a back‑up to Bookkeeping, and performing supervisory duties when required.

Qualifications:

a high school diploma or GED; four or more years of experience, preferably in the legal field, including two or more years at the level of Deputy Court Clerk II, or an equivalent combination of education and experience. An associate’s degree is preferred.

• Assists the public, legal professionals, and other government agencies with their requests and questions both in person and by phone
• Issues marriage licenses, subpoenas, and notary public applications
• Administers oaths
• Processes civil suits
• Inputs case file data into the automated indexing and retrieval system
• Records land records, assumed names certificates, and military discharge papers
• Provides copies of divorce decrees, wills, land records, marriages, court orders upon request
• Probates wills, indexes settlement of accounts, debts and demands, tax certificates and estate inventories
• Generates various reports
• Indexes and scans documents
• Purchases office supplies
• Maintains records retention schedules
• Serves as backup bookkeeper
• Records and releases civil and criminal judgments
• Types orders
• Attends court sessions, swears witnesses, tags exhibits, and records and transcribes proceedings
• Collects fines
• Types abstracts of convictions for the Division of Motor Vehicles
• May be required to perform supervisory duties when needed

Performs supervisory duties when required, carrying out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or GED; four or more years related experience, preferably in the legal field, including two or more at the level of Deputy Court Clerk II; or an equivalent combination of education and experience.
• Associate’s degree preferred.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports.
• Ability to speak effectively before groups of customers or employees of the organization.

• Ability to apply common sense to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

The employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently must stand and walk, and lift and/or move up to 10 pounds. Specific vision abilities include the ability to adjust focus.

The noise level is usually moderate.

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.

Paid leave is time off from work available for use by an employee upon approval by supervisor. The first 24 consecutive leave hours for any illness must be charged to paid leave with additional time charged to extended illness leave. Paid leave for employees of the city shall accrue…