Accounts Payable Coordinator

Company: Protos Security

Job Title: Accounts Payable Coordinator

Reports To: Accounts Payable Supervisor

Location: Roanoke, VA

Protos Security, a subsidiary of Security Services Holdings, is the largest technology-enabled Security Officer Management company in the U.S. Headquartered in Norwalk, CT, Protos also has offices in New York, Texas, Virginia, Illinois, California, Tennessee, and Georgia, as well as international locations in Canada and the UK. We are a game changer in the security and software industry, revolutionizing how security is managed and delivered to make the world a safer place.

The Accounts Payable Coordinator is responsible for high-volume, transactional invoice processing and payment support within the accounts payable function. This role focuses on accurate data entry, invoice validation, coding, and timely processing in accordance with company policies and established deadlines. The ideal candidate is detail-oriented, efficient, and able to manage a high workload while maintaining accuracy and consistency. This is a hands-on, execution-focused role within a fast-paced accounting environment.

• Process high volumes of vendor invoices accurately within the ERP system.
• Review invoices for completeness, proper documentation, and required approvals.
• Code invoices to the appropriate accounts and cost centers in accordance with company guidelines.
• Ensure invoices are entered and processed within established service level timelines.

• Assist with payment runs and ensure invoices are prepared for timely disbursement.
• Verify payment details and vendor information prior to release.
• Support resolution of rejected or returned payments.

• Assist with vendor statement reconciliations and identify discrepancies.
• Flag duplicate invoices, missing approvals, or data inconsistencies.
• Maintain organized and accurate records for audit purposes.

• Respond to vendor and internal inquiries related to invoice status or payment timing.
• Collaborate with Operations and internal departments to resolve documentation or approval issues.
• Escalate unresolved discrepancies to the Team Lead or Supervisor as appropriate.

• Follow established internal controls and accounts payable procedures.
• Maintain confidentiality of financial information.
• Support audit requests and month-end activities as directed.

Within the first 6–12 months, the Accounts Payable Coordinator will:

• Consistently meet invoice processing volume targets with high accuracy.
• Maintain low error and rework rates.
• Meet payment deadlines consistently.
• Demonstrate reliability and accountability in a high-volume environment.

• High school diploma required;
  Associate’s degree in Accounting, Finance, or Business preferred.
• 1–3 years of accounts payable or high-volume data entry experience preferred.
• Experience working in an ERP system (Sage Intacct preferred).
• Basic proficiency in Microsoft Excel and Microsoft Office.
• Strong attention to detail and ability to manage repetitive tasks accurately.
• Ability to work efficiently under deadlines in a fast-paced environment.
• Strong organizational skills and dependable work habits.

At Protos Security, we are a community of driven professionals working together to make the world safer through technology and service. Here is what you can expect:

• Purpose-driven work – every role contributes to building smarter, more secure environments.
• Growth opportunities – mentorship, cross-functional projects, and career development.
• Collaborative culture – open communication, respect, and team-first thinking.
• People first values – inclusive culture and generous employee support.

• Competitive compensation
• Health, Vision, Dental, and Life Insurance
• Employee Assistance Program
• FSA / HSA
• 401(k) with employer contribution
• Excellent Paid Time Off (24 days)
• Collaborative work environment (and great coffee!)

The physical demands described here are representative of those that…