Accounts Payable Coordinator

Job Summary
The City of Roanoke is looking for an Accounts Payable Coordinator to supervise the customer payment processes and oversee the day‑to‑day tasks associated with the administration and operation of a professional accounts payable program. The successful applicant will supervise plans and direct the work of professional and technical staff, maintain complex financial records, prepare journal entries, budget transactions, and account reconciliations.

They will also prepare financial analyses and reports for external agencies as needed, assemble statistical and accounting data on request, and assist independent auditors. Additional responsibilities include assisting in the preparation of the Comprehensive Annual Financial Report, conducting annual external audits, preparing budgetary or financial reports, and providing oversight in the operation of municipal government business areas.

• Supervises and advises staff in the procedural processes of the accounts payable functions.
• Prepares journal entries, budget transactions, and account reconciliations.
• Reviews and edits work of staff, ensuring proper journal entries, financial reports, and data entry into the accounting system.
• Assists in the preparation of the Comprehensive Annual Financial Report and with annual external audit.
• Researches and prepares financial analyses and reports for external agencies as needed.
• Monitors customer service activities.
• Assists in preparing the accounting system for annual closing.
• Reviews current accounting procedures and recommends needed improvements.
• Prepares responses to financial surveys.
• Coordinates the preparation of the annual cost allocation plan and the annual comparative cost report.
• Participates in the implementation of accounting system improvements, including subsystem implementations.
• Assists with testing and reconciliation of any financial system upgrade or enhancement.
• Participates in special projects, researches, and prepares management reports as needed.

Supervises an assigned staff and carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

• Bachelor’s degree from a four‑year college or university in accounting or a related field.
• Three to five years of related experience and/or training in accounting or accounts payable, preferably in a public accounting firm or specialized in government sector.
• One or two years of experience in maintaining complex financial systems, including accounting software.
• Certified Public Accountant preferred.

• Language
  
  Skills:
  
  Ability to read, analyze, and interpret journals, financial reports, or governmental regulations; respond to inquiries or complaints orally and in writing; communicate effectively with management, public groups, or employees.
• Mathematical
  
  Skills:
  
  Ability to work with mathematical concepts such as probability and statistical inference; apply concepts like fractions, percentages, ratios, and proportions.
• Reasoning Ability:
  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; interpret a variety of instructions furnished in written or oral form.

Regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear. Frequently required to stand and sit, occasionally to walk. Must regularly lift and/or move up to 10 pounds. Vision abilities: adjust focus. Reasonable accommodations may be made for disabilities.

Noise level is usually quiet. Reasonable accommodations may be made for disabilities. This description is not an individualized position description; it defines the general character and scope of duties.

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer. We are committed to respecting, celebrating, and embracing the differences and similarities among our employees, fostering an inclusive and open work environment.

Paid leave
:
Time off approved by supervisor; first 24 consecutive hours for illness charged to paid…