Project Manager, Event Manager ​/ Planner, Digital Media ​/ Production

Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF).

Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun, here teamwork rules and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia’s B2B and B2C large-scale events scene.

Be part of something BIG with Tahaluf’s series of record-breaking events: LEAP and Cityscape - the largest events in the world in their respective fields of tech and real estate;
Black Hat MEA - a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East - the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector.

Join our ambitious and highly committed team, unafraid to push boundaries and disrupt the status quo. From day one, you’ll dive into large-scale projects under the guidance of a supportive leadership team that will encourage your personal development and open doors to new opportunities.

As our Project Manager working with our Global Health Exhibition delivery teams, you will be responsible for developing detailed project plans and timelines.

You will be involved in breaking down the event into key phases (e.g., pre-event, event execution, and post-event), identifying major deliverables, and creating a project schedule. You will coordinate with all stakeholders, define the scope, set expectations, and establish deadlines for each milestone.

What You Will Do

Stakeholder Management

• Act as the primary liaison between internal and external stakeholders, including event sponsors, exhibitors, clients, vendors, and internal teams (marketing, operations, technical teams, etc.).
• Ensure all stakeholders understand their roles, requirements, and timelines, fostering clear communication and alignment.
• Manage expectations and address concerns to maintain strong relationships and ensure smooth collaboration.

Feature Management

• Oversee the planning and execution of event features such as workshops, deals hubs, competitions, activations, and closed-door roundtable conferences.
• Manage these features from concept to delivery, ensuring they align with the event’s goals and enhance the attendee experience.
• Collaborate with operations and suppliers to bring innovative ideas to elevate the look, feel, and flow of the event.
• Identify potential risks (e.g., venue issues, technical failures, supplier delays) and develop contingency plans to mitigate them.
• Maintain risk logs, assess impact, and implement mitigation strategies to ensure smooth event delivery.
• Continuously monitor risks throughout the project lifecycle and adapt plans as needed.

Coordination of Multi-Functional Teams

• Act as the central hub for coordinating efforts across various functional teams (marketing, logistics, technical, legal, etc.).
• Align tasks and timelines to avoid bottlenecks and ensure all teams are working toward the same goals.
• Maintain a broader view of the event flow to ensure seamless execution and integration of all components.

Venue and Vendor Management

• Secure and manage venues, suppliers, and vendors, including negotiating contracts and ensuring timely delivery of goods and services.
• Build and maintain strong relationships with third-party providers such as audio-visual companies, caterers, and transportation services.
• Ensure all deliverables meet quality standards and align with the event’s vision.

Communication and Reporting

• Establish regular meetings, status reports, and communication plans to keep all parties informed about progress, risks, and changes.
• Act as the primary point of contact for resolving issues during the project lifecycle.
• Provide clear and concise updates to stakeholders, ensuring transparency and…