PMIS​/EDMS Manager

Overview

General Description of Role and Responsibilities:

• Developing business & technical enablement plan and methodology and coordinate with SMEs for execution and assessment.
• Developing and supporting potential project management policies, processes and procedure enhancement and ensuring alignment with project management system.
• Developing and executing Change management Plans.
• Managing PMIS functional & operational team to ensure technical and business challenges are resolved and knowledge transfer is performed and lessons learned are documented.
• Developing and assessing user guides and documents, and conducting training.
• Performing the gap analysis, identifying issues and providing recommendations.
• Managing and supporting execution/operation of technical and business enablement team and ensuring quality assurance and testing related to Project Management Information System is performed.
• Enhancing, supporting and assessing the current implemented PMIS solutions and increasing the enablement and utilization level.
• Monitoring and controlling PMIS system utilization.
• Assisting end users and PMIS team for bulk data entry and configuration.
• Coordinating with IT Department to fix technical issues.
• Ensuring smooth PMIS operations and resolving tickets.
• Handling overall system administration.
• Data cleansing to eliminate duplication of data.
• Managing development on design and construction templates.
• Developing gap analysis reports.
• Ensuring security, accessibility, and proper distribution of organizational documents.
• Ensuring documents are created after a documented and approved review-and-approval process.
• Ensuring the confidentiality of sensitive information and documents.
• Selecting digital content management and document management tools.
• Working with IT for the smooth operation of digital tools and ensuring their integration into daily processes through training. Assigning user privileges for digital tools to team members.
• Automation of business workflows.
• Implementing document disaster recovery through document archiving.
• Prepare dashboards and relevant reports; facilitate the reporting structure.
• Understand that the Project Management Information System (PMIS) is a database of project information, using Primavera P6 (version
  6). Ensure that all users of P6 are using identical configuration, such as user rights, project calendar, monthly reporting calendar, reporting templates, dashboards, WBS dictionary, etc.
• Ensure the security and integrity of the PMIS, including integration with other software applications, and work closely with the IT Department to follow IT policies and interface requirements.
• Manage the SharePoint-based document control system (creation of project sites, user access, document approval workflows, liaison with the Lead Project Document Control Specialist, backup and archival of completed projects).
• Informs themselves of the relevant Quality, Environmental, Safety and Occupational Health Policies, Manuals and Procedures and ensures continued compliance while employed by Hill.
• Perform other duties as assigned by the line manager/supervisor.

• Bachelor's Degree in Engineering, Computer Science or relevant degree from accredited University.
• Minimum 15 years experience in relevant role.
• 5 years PMIS Management Role.
• Experience in PMIS Unifier implementation and operation.
• Extensive experience in management and operation of PMIS Solutions (Oracle Primavera EPPM P6, Oracle Projects).
• Ability to prepare, edit, and publish reports in a consistent, accurate and timely manner that reflect the current status of the project in formats acceptable to the client and stakeholders.
• Ability to manage and direct the section resources and staff.

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