Human Resource Assistant; HR

What We Need

Oivan is seeking a dedicated and proactive People Operations Associate / Human Resource (HR) Assistant to join our HR team. This role is instrumental in managing the employee lifecycle, including onboarding, development, and offboarding, as well as ensuring our workforce is engaged and well‑supported.

We are looking for someone who will report directly to the HR Manager and play a key role in enhancing our HR processes using our HRIS system, maintaining employee relations, and handling administrative duties efficiently. The ideal candidate is passionate about fostering a positive work environment and has a knack for managing HR functions seamlessly.

Location:

Riyadh, KSA.

We offer you the unique opportunity to work and improve your skills with a diverse and geographically distributed team of technology and business experts around the world. You will own and conduct a series of responsibilities, including but not limited to:

• Process new hire formalities and benefits enrolment online.
• Assist with performance reviews, disciplinary actions, and terminations processing.
• Maintain knowledge of governmental platforms such as QIWA, MUQEEM, MHRSD.
• Lead employee engagement meetings and conduct bi‑yearly satisfaction reviews.
• Maintain employee files and records, ensuring compliance and confidentiality.
• Assist with payroll processing and maintain payroll records.
• Coordinate HR budget, expenses, meetings, training sessions, and maintain meeting minutes.
• Prepare reports and presentations for HR leadership.
• Manage office logistics, accommodations, inventory, and events.

You will report directly to our Regional People Operations Manager, Seemeen.

As a People Operations Associate, we prefer that you have:

• Bachelor’s degree in HR, Business Studies, or a related field.
• A minimum of 2 years of experience in IT consultancy or a related industry.
• Saudi nationality with fluent Arabic and English proficiency in writing, comprehension, and spoken.
• Comfortable with public speaking, facilitating trainings, and leading workshops.
• Exceptional skills in Excel, Word, and PowerPoint.
• Experience with HRIS systems – Personio would be great (setup and user interface).
• Self‑directed, proactive, and accountable with a high degree of professionalism.

• An international workforce to learn from and grow with – we have a diverse, multicultural workforce with Nordic values.
• A fair compensation package and a considerable annual leave of 25 days per annum, with additional holidays for parents with newborn babies.
• Opportunities for growth and enrichment through Grow with Oivan, our internal learning and development departments.
• Line devices (Mac or PC) within a fixed company budget.
• Team‑building activities, movie nights, and events.

Oivan company culture is reflective of our core values. The decisions we make today influence our tomorrow. We are sincere in our responsibility towards our employees, customers and the environment. Fellowship unites us as an international community of thinkers and doers. Throughout our hiring process, you’ll have access to a broad representation of the Oivan team to get to know us as we learn about you.

At Oivan, we appreciate different lifestyles and cultural backgrounds. We welcome diversity as a strength. We consider all applications equally regardless of race, color, ancestry, religion, national origin, age, citizenship, marital status, disability, orientation or gender identity. We strongly encourage individuals from groups traditionally underrepresented in tech to apply.

(PDPL statement)
By submitting your application and CV, you provide explicit consent for us to handle and store your personal information in our HR information systems. We assure you that all data processing activities will strictly adhere to the data protection and privacy regulations applicable in Saudi Arabia. Your information will be treated with the utmost confidentiality and in compliance with the relevant local data protection laws.