HR Administrator

Reports to: Regional HR Senior Specialist

Employment type:

Full Time / Part Time

The HR Administrator is responsible for providing day-to-day administrative support to the HR department, ensuring smooth HR operations, accurate employee records, and compliance with policies and labor regulations. This role acts as a first point of contact for employees on HR-related queries and supports HR initiatives across the organization.

• Maintain and update employee records (physical and digital).
• Support onboarding and offboarding processes, including documentation and system updates.
• Prepare HR documents and letters (employment contracts, confirmations, salary certificates, warnings, etc.).
• Track attendance, leaves, vacations, and other employee data.
• Coordinate probation tracking, contract renewals, and employee data updates.
• Assist in medical insurance and employee benefits administration (if applicable).
• Support internal communications, HR initiatives, and employee engagement activities.
• Prepare HR reports, trackers, and dashboards.
• Coordinate interviews, training sessions, and HR meetings.
• Handle confidential HR information with integrity and discretion.

• 1–3 years in HR Administration or a similar administrative role (HR, Operations, Office Administration, or related fields).

• Bachelor’s degree in Human Resources, Business Administration, Management, or a related field.
• HR certification or diploma is an advantage.

• Accuracy and completeness of employee records.
• Timely completion of HR documentation and requests.
• Compliance with internal HR processes and timelines.
• Responsiveness to employee inquiries.
• Accuracy and quality of HR reports and dashboards.