Department Manager-Project Controls

Position Summary:

The Department Manager – Project Controls is responsible for overseeing all project control functions, including budgeting, cost management, scheduling, change management, document control, and testing & commissioning activities across large-scale projects. This role ensures adherence to project policies, implements standardized processes and tools, monitors project performance, and provides technical guidance while developing the capabilities of the project controls team. Additionally, the manager coordinates with contractors, supervises schedule and cost analysis, prepares high-level reports, and ensures compliance with company quality, safety, and regulatory standards.

• Has overall responsibility for managing and monitoring budgets, cost, planning/scheduling, and management of change, including managing the development and implementation of budgets and baselines to meet the project objectives and ensure adherence to the policies and procedures of the project.
• Assessing the capability of project control staff and recommending appropriate roles and responsibilities.
• Inputting to the project control department knowledge transfer program includes comprehensive on-the-job learning.
• Developing and getting ratified section operating structure and department operating processes and procedures based on the PMM processes and procedures.
• Controlling and monitoring project schedules from registration to handover.
• Implementing the relevant Stage Gate Process on all new and existing projects.
• Ensuring that all projects provide input to monthly dashboards, consistent with project guidelines
• Undertaking cost-related activities.
• Preparing and maintaining portfolio cost reports, showing the budget for each project, forecast commitments and actual costs.
• Defining cost requirements for contracts.
• Preparing financial input for contracts.
• Preparation of consolidated cost report.
• Establish project invoice registration and update it monthly.
• Monitor the project's cash flow and available funds.
• Implementing PMM standard planning and scheduling processes and procedures Qualifications.
• Undertaking all planning and schedule-related activities.
• Preparing and maintaining portfolio level 1 management schedule showing plan/actual/forecast for each project in a single line highlighting critical projects.
• Preparing and maintaining a level 1 stage gate schedule for each project.
• Preparing schedules for projects before bidding.
• Defining schedule requirements for contracts.
• Evaluating bidder's schedule submittals.
• Preparing milestones and schedules input for contracts.
• Maintaining Master Schedule.
• Preparing consolidated schedule performance report.
• Review and approve baseline schedules submitted by the contractor.
• Review the recovery plans and corrective actions proposed by contractors and accepted by the supervision consultant.
• Implement an Enterprise Documents Management System (EDMS) per relevant retention legislation.
• Developing a structure and archiving project documents.
• Preparing document management input for contracts.
• Preparing the Document Management department knowledge transfer program, which includes comprehensive on-the-job learning.
• Monitoring and auditing of clusters Document Management performance, including spot checks and other verification of adherence to project record filing requirements per project.
• Preparing testing & commissioning scope of work for construction RFPs.
• Reviewing testing & commissioning aspects of contractors' proposed Project Execution Plans.
• Preparing testing & commissioning input to contracts.
• Assigning testing & commissioning resources to projects.
• Maintaining functional responsibility for testing & commissioning resources assigned to projects.
• Maintaining overall responsibility for construction contractor/subcontractor testing, commissioning performance, and adherence to their respective contracts.
• Development and rectification of department operating structure [Org. Chart, Roles, Responsibilities] as well tools to be deployed [software, apply Intl best practice].
• Informs themselves of the relevant Quality, Environmental, Safety, and Occupational Health…