Operation Executive - Saudi National

Company Description

Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF).

Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun, here teamwork rules and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia’s B2B and B2C large-scale events scene.

Be part of something BIG with Tahaluf’s series of record-breaking events: LEAP and Cityscape – the largest events in the world in their respective fields of tech and real estate;
Black Hat MEA – a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East – the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector.

Join our ambitious and highly committed team, unafraid to push boundaries and disrupt the status quo. From day one, you’ll dive into large-scale projects under the guidance of a supportive leadership team that will encourage your personal development and open doors to new opportunities.

The Operations Executive is charged with supporting the Operations Manager(s) on the operational delivery of their allocated events.

You will be a highly organised, self-motivated and efficient individual, with the ability to work under your own initiative to meet deadlines and targets, as well as working towards operational process synergy across a variety of EMEA event verticals simultaneously.

• Delivery of various tasks, as allocated by the Operations Manager, in support of running various sized exhibitions across EMEA.
• Create and maintain show-specific project plans in the agreed format for review & sign off by individual Operations Managers on an event-by-event basis.
• Create and issue PO’s upon request and update budget & invoice trackers accordingly.
• Managing and maintaining floor plans, and exhibitor queries relating to them as required.
• Creating, maintaining, and delivery of required schedules such as: catering, electrics, furniture, signage, rigging, temporary staff requirements etc.
• Design and production of simpler system-built feature areas, where required.
• Delivery of all operational sponsorship deliverables, contracts, and specials, in co‑operation with the sales team where appropriate.
• Coordinate and manage temporary staff, both onsite & pre‑show, by producing show-specific briefs and giving onsite inductions.
• Day to day liaison with internal Event teams, venues, contractors, suppliers, and exhibitors.
• Work alongside other Team members to compile post-event reports and analysis through collation and recording of requested data.
• Manage all pre-show packing, research and ordering of equipment and services such as radios, stationary, wristbands, PPE, as well as onsite welfare for the show teams & official contractors.
• Under the guidance of senior team members produce onsite documentation including staff briefings, exhibitor lists, floor plans, welcome packs, staff handbooks inc. safety information etc.
• Assist various teams such as Customer Service, or clients directly, with answering operational exhibitor queries where applicable; general team support & additional responsibilities.
• Attendance at any required meetings at the request of the Operations Manager, minute & action taking for distribution.
• Arrange travel and accommodation bookings when requested, in line with set Operations budget.
• Ensuring you are working within the company’s H&S, Security & Sustainability guidelines at all times.
• Assisting with the implementation of internal and external Service Level Agreements.
• Perform any other duties commensurate with the grade and level of responsibility when requested by senior members of the Operations team.

• This role is only for a Saudi…