Administrative Assistant

Contract: 12 months (renewable and extendable)

Employment: Outsourced through Manpower

Job Purpose:

We are seeking an experienced and proactive Administrative Assistant to provide comprehensive support to 2‑3 leadership team members. The role requires exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion.

Key Responsibilities:

Executive Support:

• Provide day‑to‑day administrative support to assigned leadership members, including managing schedules, coordinating meetings, and preparing agendas.
• Act as a liaison between leadership and internal/external stakeholders, ensuring clear and timely communication.
• Handle confidential and time‑sensitive materials and information appropriately.
• Coordinate projects in terms of timelines, updates, communication and documentation

Calendar and Travel Management:

• Arrange and manage travel plans, accommodations, and itineraries for leadership team members.

Document Management:

• Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
• Maintain organized records, filing systems, and shared documents to ensure accessibility.

Meeting Coordination:

• Plan and coordinate meetings, including booking rooms, setting up conference calls, and preparing required materials.
• Take minutes during meetings and follow up on action items as needed.

Office Operations Support:

• Manage office supplies and liaise with vendors as required.
• Support event planning and logistics for team functions, training sessions, and workshops.

Qualifications:

• Experience: 5‑6 years of experience in administrative roles
• Proven experience supporting multiple leadership members is highly preferred.
• Education: Diploma or Bachelor’s degree in Business Administration or a related field is preferred.
• Project management/coordination exposure or experience will be a plus

Skills:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills in Arabic and English, both written and verbal.
• Highly organized with the ability to manage multiple tasks and priorities.
• Strong problem‑solving skills and attention to detail.
• Professional demeanor and ability to maintain confidentiality.