Admin Operations Specialist – KSA

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future.

Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Job Title: Admin Operations Specialist – KSA

Location: Riyadh, Kingdom of Saudi Arabia

The Admin Operations Specialist – KSA provides end-to-end operational and business coordination support to the General Manager (GM), Saudi Arabia, ensuring efficient execution of business priorities and alignment with company policies and strategic objectives.

This role focuses on business coordination, stakeholder engagement, project follow-up, and executive-level operational support. The position acts as a key liaison between the GM and internal/external stakeholders and contributes to driving efficiency, compliance, and structured execution of business activities. The role requires a highly organized, proactive, and detail-oriented professional who can operate effectively in a dynamic and fast-paced environment.

• Provide structured business support to the General Manager on strategic and operational initiatives.
• Manage executive calendar, prioritizing meetings aligned with business priorities.
• Prepare agendas, presentations, reports, and briefing materials for leadership meetings.
• Track action items and ensure timely follow-up with stakeholders.
• Support leadership team coordination and communication.

• Act as liaison between the GM and internal/external stakeholders.
• Coordinate cross-functional initiatives to ensure timely execution.
• Support preparation of business reviews, market updates, and performance tracking reports.
• Maintain structured documentation of key business decisions and follow-ups.

• Arrange complex travel itineraries in line with company policies.
• Ensure alignment of travel plans with business schedules and priorities.

• Coordinate leadership meetings, business reviews, and commercial events.
• Ensure materials and documentation are prepared in advance.
• Follow up on post-meeting actions to ensure execution.

• Support implementation of strategic initiatives led by the GM.
• Track project milestones and provide regular updates.
• Identify risks or delays and elevate as necessary.

• Ensure documentation and processes align with corporate guidelines.
• Support adherence to company policies and regulatory requirements.
• Maintain confidentiality of sensitive business information.

• Bachelor’s Degree or equivalent qualification.
• 2–5 years of experience in executive support, business operations, or coordination roles.
• Strong organizational and time-management skills.
• Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word).
• Strong verbal and written communication skills in English;
  Arabic is preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism and discretion.
• Strong stakeholder management and follow-up capability.
• Proactive problem-solving mindset.

• Business Acumen
• Stakeholder Coordination
• Organizational Agility Communication & Influence
• Confidentiality & Integrity
• Structured Execution & Follow-Through

At Galderma, you’ll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism, collaboration, and a friendly, supportive ethos is the perfect environment for people to thrive and excel in what they do.