Senior Administrator

The Senior Administrator provides office and administration support through excellent customer service, handling information requests, performing clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings, and fulfilling all administration requirements assigned.

• Remain professional and approachable at all times, provide excellent customer service to all visitors, and act as the face of the organization to increase branding internally and externally.
• Maintain a scheduler to organize appointments with the direct supervisor, give necessary advice/reminders on a daily basis, and ensure critical meetings are not missed.
• Check admission of guests without appointments to the direct supervisor on a daily basis.
• Maintain a log of visitors and appointments for easy reference on a daily basis.
• Confidentially and accurately distribute, record or file correspondences, calls or queries to ensure efficient traceability of all documents handled in the direct supervisor’s office.
• Distribute department documents to the concerned personnel on a timely manner daily.
• Properly screen and organize documents for the direct supervisor in the signature file on a daily basis.
• Record all distributed documents and monitor actions taken for correspondence that requires a reply daily.
• Advise the direct supervisor of any documents or matters that require immediate attention daily.
• Screen and forward approved calls to the direct supervisor on a daily basis.
• Monitor all documents moving in or out of the department in compliance with the quality management system at all times.
• Ensure proper dissemination of mails to the department daily.
• Ensure couriers/packages are delivered or received in a timely manner.
• Collate data and prepare professional reports, memos or presentations as requested by the supervisor within the established timeframe with minimal errors.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies.

• Knowledge in office administration.
• Knowledge and experience in delegation of authority and responsibility.
• Knowledge of information gathering and monitoring.
• Excellent working knowledge of English (oral and written).
• High proficiency in computer office applications and programs (MS Excel, Word, etc.).
• ERP knowledge, preferably SAP functional skills, are required for success in this role.

• Minimum 5 years of working experience, 3 years of relevant experience, 2 years in GCC is a plus.
• Drive cost optimization.
• Build high-performing teams.
• Livestock Operations L5.
• Resilience.
• Quality.
• Leadership.
• Clerical Documentation Tools L2.
• Calendar Maintenance L2.
• Document & Record Control L2.
• Data Analysis L2.
• Administrative Document Design L2.

Bachelor's Degree in Business Administration or any related field.