Legal Secretary

The Legal Secretary will support our legal teams with high quality document production and efficient matter related administrative support. This role suits a detail oriented individual with excellent Microsoft Word and PowerPoint skills, strong formatting abilities, and familiarity with legal documents and workflows.

• Document Management & Production (Primary Focus)
• Create, format, and proofread legal documents including agreements, correspondence, presentations, proposals, and internal forms
• Produce complex Word documents with styles, cross references, definitions, automatic tables, track changes, and comparison tools
• Prepare visually polished PowerPoint presentations, pitch decks, and client facing materials
• Manage document revisions, version control, file naming conventions, and consistency across multiple working drafts
• Maintain digital filing and matter related document repositories
• Convert, merge, and edit PDF documents as required
• Ensure all documents adhere to firm standards and housekeeping rules
• Support lawyers with document based tasks such as black lining, formatting corrections, and finalizing execution versions

• Calendar coordination (e.g., scheduling internal team calls or document related check ins)
• Interact with Accounting to process monthly bills
• Respond to regularly occurring requests for information
• Prepare expense reports
• Share information and expertise readily with staff members at all levels

• A high school diploma or equivalent; a secretarial degree is preferred
• Native Arabic speaker with fluency in English
• Some experience in a law firm or professional services environment is strongly preferred
• Familiar with Saudi government portals such as Etimad, SBC, etc., is a strong plus
• Familiar with legal terminology, typical legal document structures, and confidentiality requirements
• Strong command of Microsoft Word (advanced formatting, styles, section breaks, headers/footers, numbering)
• Proficient in Microsoft PowerPoint, especially layout, formatting, and graphic consistency
• Basic Excel skills (not essential but helpful)
• Knowledge of marketing resources and relevant materials
• Knowledge of law firm office systems (Intapp Time, Intapp Open, etc.)
• High attention to detail and strong proofreading skills
• Able to work with multiple stakeholders and manage competing document deadlines
• Proactive, organized, and able to learn quickly
• Positive, team oriented approach with willingness to take ownership of tasks

Reports to: Secretarial Management Supervisor

Position Type: In Market

Development Framework: Business Support

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people to fulfil their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.