Legal Secretary

Legal Secretary

The Legal Secretary will support our legal teams with high quality document production and efficient matter related administrative support. This role suits a detail oriented individual with excellent Microsoft Word and PowerPoint skills, strong formatting abilities, and familiarity with legal documents and workflows.

• Create, format, and proofread legal documents including agreements, correspondence, presentations, proposals, and internal forms
• Produce complex Word documents with styles, cross references, definitions, automatic tables, track changes, and comparison tools
• Prepare visually polished PowerPoint presentations, pitch decks, and client facing materials
• Manage document revisions, version control, file naming conventions, and consistency across multiple working drafts
• Maintain digital filing and matter related document repositories
• Convert, merge, and edit PDF documents as required
• Ensure all documents adhere to firm standards and housekeeping rules
• Support lawyers with document based tasks such as black lining, formatting corrections, and finalizing execution versions

• Calendar coordination (e.g., scheduling internal team calls or document related check ins)
• Interact with Accounting to process monthly bills
• Respond to regularly occurring requests for information
• Prepare expense reports
• Share information and expertise readily with staff members at all levels

• A high school diploma or equivalent; a secretarial degree is preferred
• Native Arabic speaker with fluency in English
• Some experience in a law firm or professional services environment is strongly preferred
• Familiar with Saudi government portals such as Etimad, SBC, etc., is a strong plus
• Familiar with legal terminology, typical legal document structures, and confidentiality requirements
• Strong command of Microsoft Word (advanced formatting, styles, section breaks, headers/footers, numbering)
• Proficient in Microsoft PowerPoint, especially layout, formatting, and graphic consistency
• Basic Excel skills (not essential but helpful)
• Knowledge of marketing resources and relevant materials
• Knowledge of law firm office systems (Intapp Time, Intapp Open, etc.)
• High attention to detail and strong proofreading skills
• Able to work with multiple stakeholders and manage competing document deadlines
• Proactive, organized, and able to learn quickly
• Positive, team oriented approach with willingness to take ownership of tasks

Reports to:

Secretarial Management Supervisor