Office Operations Coordinator

Office Operations Coordinator

Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs.

• Provide administrative support to assigned department, individual, and/or area.
• Plan and execute meetings and events with some supervision.
• Utilize relevant computer applications to support correspondence and presentations, track metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
• HR Support:
  Assist with onboarding, training schedules, and employee requests; manage Visas for non‑Saudi employees and government portals.
• Shipments & Logistics:
  Handle incoming/outgoing shipments (DHL, Aramex, Fed Ex), prepare documents, and track deliveries.
• Ensure the preparation of information, documents, and logistics for assigned departments, significant organizational groups, or executive‑level management.
• Reporting & Documentation:
  Prepare monthly admin reports and share them with HR and the Country Manager.
• Perform general administrative activities including screening and directing phone calls, filing, and composing general correspondence under limited direction.
• Assist company employees with various administrative tasks such as travel arrangements (flight, car rental, accommodation bookings), processing travel expenses, tailoring business presentations, and preparing meeting minutes.
• Manage corporate credit cards, liaise with IT for setting up phones and laptops, and schedule domestic and international travel in compliance with existing policies.
• Cooperate and support larger corporate events (e.g., conferences, team‑buildings) in collaboration with the Office Supervisor.
• Provide event‑management support for the HR department (social team events, charity occasions, volunteer initiatives).
• Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers, and other participating parties.

• Bachelor’s in business administration or a related field.
• At least 6 years of experience in a similar role, including executive-level experience.
• Strong command of English, both written and verbal.
• Solid communication and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Previous experience in event coordination and booking management is preferred.
• Quick learner with the ability to adapt to new information within new fields.
• Background in science or healthcare-related fields is a plus.
• Completes tasks in a resourceful and effective manner.
• Ability to manage internal and external confidential information with utmost discretion.
• Works autonomously within established procedures and practices.
• Ability to work in a fast‑paced, dynamic environment.
• Strict attention to detail.
• Professional interaction with all organizational levels.
• Pro‑active, enthusiastic, and “can‑do” attitude rather than waiting for tasks.
• Highly organized, accurate, consistent, and dedicated to performing the internal/external client experience.
• Works well under pressure.

Mid‑Senior level

Full‑time

Management and Manufacturing

Medical Equipment Manufacturing

Location:

Riyadh, Saudi Arabia