Procurement Assistant

Responsibilities

• Purchase Order Management:
  Creating, issuing, and tracking purchase orders (POs).
• Quotation & Price Support:
  Requesting, comparing, and preparing supplier quotations for review.
• Delivery & Follow-up:
  Following up on order confirmations, delivery schedules, and backorders.
• Reporting Support:
  Preparing basic procurement reports (spend, supplier performance, lead times).
• Supplier Coordination:
  Communicating with suppliers, managing databases, resolving delivery issues, and maintaining relationships.
• Record Keeping:
  Maintaining accurate procurement records, documentation, and files.
• Inventory Support:
  Monitoring stock levels.
• Administrative Support:
  Assisting procurement officer/manager with various tasks, including data analysis and documentation audits.
• Financial Liaison:
  Helping the finance team with vendor payments and invoice approvals.

• Key
  
  Skills Required:
  
  Organization & Detail:
  Excellent time management, attention to detail, and accuracy.
• Communication:
  Strong verbal and written communication.
• Technical:
  Proficiency in Microsoft Office and procurement software.
• Analytical:
  Ability to analyze data and support decision-making.
• Interpersonal:
  Good negotiation and customer service skills.