Executive Assistant; on site

About Trellix

Trellix is a global company redefining the future of cybersecurity. The company’s comprehensive, open, and native cybersecurity platform helps organizations confronted by today’s most advanced threats gain confidence in the protection and resilience of their operations. Trellix, along with an extensive partner ecosystem, accelerates technology innovation through artificial intelligence, automation, and analytics to empower over 50,000 business and government customers with responsibly architected security.

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The Executive Assistant will provide high-level, administrative support to senior executives. Duties include administrative, travel and meetings preparing presentations and reports. This position requires a high level of diplomacy, confidentiality and discretion.

The Executive Assistant must have the ability to exercise sound judgment in a variety of situations and requires strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The person will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure.

Manage and coordinate complex schedules for executives, including meetings, travel, and conferences.

Prioritize and manage multiple tasks and projects simultaneously, and follow through on issues in a timely manner.

Serve as the primary point of contact between executives and internal/external stakeholders.

Handle confidential information with discretion.

Organize detailed travel plans, itineraries, and agendas.

Coordinate travel arrangements, including flights, accommodations, and ground transportation.

Plan and coordinate executive meetings, including agenda preparation, logistics, and follow‑up.

Organize corporate events, retreats, and off‑site meetings.

Prepare and edit correspondence, reports, presentations, and other documents.

Maintain comprehensive and accurate records, including expense reports.

Assist in the execution of ad‑hoc projects as approved by the manager, ensuring bandwidth.

Collaborate with various departments to support cross‑functional initiatives.

Maintain and organize important documents, ensuring they are accessible and up‑to‑date.

Plan, coordinate and ensure the Executive’s schedule is up to date and accurate.

Maintain comprehensive and accurate records, including expense reports.

Assist in the execution of ad‑hoc projects as approved by the manager, ensuring bandwidth.

Collaborate with various departments to support cross‑functional initiatives.

Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.

Act as Gatekeeper / Gateway role, creating win‑win situations for direct access to Executive's time and office.

Provide a bridge for smooth communication between the Executive's office and internal departments.

Serve as the Executive’s administrative liaison to the Senior Management Team including coordinating meetings, arrange travel, process travel reimbursement requests, and prepare and distribute Board meeting materials.

Schedule and coordinate management meetings prepare materials for review prior to the meetings, and take and distribute notes.

Prioritize conflicting needs, manage matters expeditiously, proactively, and follow‑through on projects to successful completion within deadlines.

Successfully complete critical deliverables with a hands‑on approach, including drafting letters, personal correspondence, and other tasks that facilitate the Executive’s ability to effectively lead the company.

Assist in coordinating the agenda of senior management team meetings.

Prepare an account of meetings and follow up on assigned action items.

Maintain high standards of personal integrity and performance.

Perform a variety of special projects as requested by the Executive and Senior Executive Team members.

Languages;
Fluent English and Arabic (reading, writing and speaking) required.

5-10 years of…