Project Coordinator

HKA is a leading global consultancy in risk mitigation, dispute resolution, expert witness and litigation support. We anticipate, investigate and resolve complex challenges by harnessing world‑leading multi‑disciplinary expertise and experience. As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide.

• Be part of a globally respected consultancy known for its leadership in construction and expert services, offering Project Coordinators a platform to work on high‑profile, complex projects.
• Thrive in a collaborative and inclusive culture where your contributions are valued, and you’re supported by experienced professionals committed to growing the practice and each other.
• Accelerate your career with purpose. Our commitment to professional growth means you’ll benefit from structured development pathways, mentorship from seasoned consultants, and opportunities to broaden your skills across service lines.

HKA is excited to offer an excellent opportunity for a Project Coordinator to join our highly regarded Construction Claims and Expert Services team. This is a pivotal role where your organisational expertise and keen attention to detail will truly make an impact. Whether you have experience in a similar consultancy environment or bring strong administrative skills from another sector, we’re seeking someone who thrives in a dynamic, collaborative setting.

You’ll play a key role in ensuring projects run seamlessly—building trusted relationships, managing competing priorities, and providing exceptional support to both internal teams and clients. Based in our Riyadh office, this position offers a hybrid work model, allowing you to work remotely two days per week.

• Keep projects on track and on point – coordinate and support expert teams to deliver successful outcomes on complex claims and disputes.
• Own the schedule – develop and maintain project timelines, ensuring key milestones are clear, realistic, and met.
• Stay on top of the numbers – monitor budgets, support with fee caps and lump sums, and review invoices to keep everything running smoothly.
• Make time count – ensure timesheets are accurate and aligned with project‑specific agreements.
• Be the communication hub – liaise with internal teams and clients, and help prepare clear, concise progress reports.
• Champion quality – draft report templates, format and review documents, and coordinate peer reviews to maintain our high standards.
• Support site readiness – assist with risk assessments and help arrange site visits when needed.
• Close the loop – help wrap up projects efficiently and gather feedback to drive continuous improvement.
• Keep stakeholders informed – work closely with Partners and Finance to manage enquiries, monitor the pipeline, and maintain visibility of the order book.
• Raise the flag when needed – Escalate issues or concerns to the Partner lead to ensure proactive resolution.
• Lead from the middle – organise and manage project team meetings to keep everyone aligned and moving forward.

• Proven administrative expertise – solid background in admin, ideally within a consultancy or professional services environment, but transferable skills are just as valuable.
• An eagle eye for detail – pride in producing high‑quality work and spotting the small things that make a big difference.
• A natural collaborator – confident influencing others, working across teams, and taking ownership of project coordination with ease.
• Master of multitasking – highly organised and thrive when juggling multiple projects and priorities.
• Calm under pressure – tight deadlines? No problem. Stay focused and deliver with confidence.
• Financially savvy – understand budgets, review invoices, and liaise with internal teams such as Finance and Commercial.
• Curious and growth‑minded – passionate about learning and always looking to expand knowledge.
• Tech confident – advanced user of Microsoft Office, especially Excel and…