Department Assistant

To provide efficient administrative and operational support to the division, ensuring smooth day‑to‑day functioning, coordination between departments, and effective communication within the division.

• Assists in coordinating with government authorities, statutory bodies and chambers of commerce for registrations, renewals, attestations and cancellations of company certificates, permits, subscriptions and clearances.
• Supports handling of project authority coordination and compliance with regulatory and organisational standards.
• Helps organise and maintain administrative records, filing systems and documentation, including certificates, IDs, insurance policies, lease agreements, correspondence and risk‑related records.
• Assists in the application, renewal and tracking of employee identity cards issued by authorities.
• Supports onboarding by preparing documentation and maintaining updated employee records per company procedures.
• Provides assistance in administering office premises, warehouses, site offices and project facilities, including lease negotiations, contract finalisation, renewals and landlord coordination.
• Monitors office supplies, equipment and facilities for operational readiness.
• Supports the Projects Director and division management by scheduling meetings, arranging travel, coordinating with agents, preparing agendas, collecting and circulating minutes of meetings and following up on action items.
• Assists in coordinating settlement of business expenses, petty cash reimbursements and documentation.
• Helps prepare reports, presentations and correspondence, manages communications, handles inquiries and supports implementation of policies, procedures and workflows for smooth operations.

• Bachelor’s degree in Business Administration, Office Administration or a related field.
• 1–3 years of relevant experience.
• Proficiency in English & Arabic.

• Entry level

• Full‑time

• Administrative

• Appliances, Electrical and Electronics Manufacturing