Executive Assistant

Overview

Suplift is the leading travel, tourism, and hobbies experiences platform in Saudi Arabia. We offer people the opportunity to enjoy life more and discover themselves through fun and cheerful experiences. We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s CEO.

• Perform an array of administrative tasks: manage calendars, book travel, schedule facilities and equipment, research topics, prepare documents, proposals, and presentations.
• Take exceptional notes and minutes, follow up on meetings, interface with internal and external stakeholders, and go above and beyond to help us focus on what we need to do.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email; file and retrieve corporate documents, records, and reports.
• Manage business partner relationship duties such as sending birthday notes and gifts, greeting visitors, and deciding whether they should be able to meet with executives.
• Manage information flow in a timely and accurate manner.
• Make travel and accommodation arrangements.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Answer phones and route calls to the correct person or take messages.
• Research and conduct data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Perform office duties that include ordering supplies and managing a records database.
• Build efficiency and effective responsiveness and follow‑up mechanisms into existing operations and help define new operational workflows.

• Based in Riyadh.
• Work experience as an Executive Assistant to or GM or similar role.
• Ability to quickly learn new tools and technologies; interest and experience in using technology and the Internet to improve work efficiency.
• Excellent communication skills in English and Arabic.
• Expectation of complete confidentiality on all business and personal matters.
• Ownership over tasks and initiative taker.
• Ability to organize a daily workload by priorities.
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Must be able to meet deadlines in a fast‑paced, quickly changing environment.
• A proactive approach to problem‑solving with strong decision‑making skills.
• In‑depth understanding of the entire MS Office suite.

Referrals increase your chances of interviewing at Suplift by 2x.