Accounts Payable Assistant

Salary:
Competitive Salary & Benefits

Location:
Fraser Suites – Riyadh

Frasers Hospitality, a member of Frasers Property Group, is a global hospitality leader. As the world’s leading brand in serviced apartments and hotel residences, we deliver gold‑standard hospitality in cities across Asia, Australia, Europe, the Middle East and Africa. A true global brand with a friendly feel, our staff are connected through our shared vision and four core values: collaborative, real, respectful, and progressive.

Passionate about promoting from within, our culture is one which is fostered by the continual learning and development needs of our staff.

Role:
Accounts Payable Assistant

• Prepare check run for approval on a weekly basis and attach all supporting documentation to each check and present to Finance Manager and General Manager for signature.
• Reconcile supplier statements with hotel records on a monthly basis, in conjunction with the month‑end check run. Follow up all discrepancies.
• Balance accounts payable to the general ledger daily.
• Match invoices and delivery dockets with corresponding purchase orders. Ensure that all invoices are authorized by department heads prior to being processed through the system.
• Ensure that the correct general ledger codes are used and recorded on the invoices.
• Process payment of invoices and liaise with suppliers.
• Reconcile invoices to supplier’s statement.
• Handle all accounts payable queries.
• Review, investigate and develop more efficient methods, procedures and processes to fulfill and meet the hotel’s accounts payable obligations and needs.
• Liaise with external suppliers and internal claimants to achieve compliance with systems, procedures and processes.
• Assist with monitoring hotel fixed assets and inventory.
• Supervise monthly payrolls with accuracy and timely payment of associates’ salaries, benefits and other related payments.
• Regularly monitor the time and attendance system ensuring proper accounting of all payroll‑related accruals.
• Prepare month‑end JV interface to the financial system.
• Prepare monthly payroll reconciliation.
• Ensure that payroll policies and procedures of the Fraser Suites Riyadh are followed.
• Compile and input payroll data for hourly employee payroll.
• Analyse, prepare and input payroll data for all personnel.
• Facilitate management and employee understanding of payroll procedures.
• Ensure compliance with all applicable KSA labor law.
• Solve problems concerning payroll, answer inquiries, and enforce payroll policies.
• Prepare final settlement calculation for leaving employees.
• Assist with compiling and preparing payroll-related reports.
• Oversee work performance of new colleagues when it comes to posting, audit and balance reporting.
• Help train new hires on‑the‑job trainees and cross‑trainees.

• Bachelor’s degree in Science, Administration or Commerce with a major in Accountancy.
• 2 years hotel experience in a similar capacity with a minimum of 5 years direct experience in the accounts department function.
• Competency in ACCPAC, SAP, hotel PMS (Opera), Microsoft applications (Word, Excel, PowerPoint), Vingcard and related hospitality proprietary software packages.
• Competent oral and written English communication skills.
• Strong organisational and work‑coordinating skills to handle multiple assignments and projects.
• Can‑do attitude and a drive for results.
• Discretion and trustworthiness due to frequent contact with confidential material.
• Able to multi‑task and work under time constraints.
• Must be able to work independently as well as in a team‑oriented and fast‑paced environment.
• Quick at mathematical calculations.
• Adaptable to change.