Project Coordinator Supervisor -IMD

Job Overview

Performs administrative and operational duties associated with coordinating assigned projects and related activities within a department.

$55,100 to $67,200

The ideal candidate for the Project Coordinator Supervisor is a highly organized and service-oriented leader with experience overseeing project coordination and field support functions within a utility or operational environment. This position provides oversight of customer service, emergency dispatch, planning and scheduling, payroll and internal financial processes, training and safety coordination, SOP and technical bulletin development, and records and data quality.

The successful candidate will possess working knowledge of planning and scheduling, payroll processing, emergency response and dispatch operations, training and safety programs, administrative procedures, and regulatory compliance. They must be able to exercise independent judgment to support reliable operations, safety performance, and compliance for critical water, wastewater, and reclaimed water infrastructure.

Strong communication and leadership skills are essential. The ideal candidate communicates effectively in writing and verbally, handles sensitive and confidential information appropriately, collaborates across divisions, and represents the County with professionalism and courtesy.

Proficiency with computers and technology is required, including experience with work management systems, databases, scheduling tools, document management platforms, and standard office software. The ideal candidate is detail-oriented, adaptable, and committed to continuous improvement and public service.

• Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service.
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

Note:

The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Performs project management work by coordinating small to moderate projects or elements of larger complex projects.
• Directs and coordinates activities concerned with the implementation and completion of assigned projects.
• Prepares or assists in the preparation of contract drafts, requests for proposal, and other related documents for review.
• Manages project operations to ensure adherence to project plans and schedules.
• Identifies, tracks, monitors and communicates project-related tasks, issues, scope changes, variances and contingencies that may arise during the project.
• Monitors project budget, monitors status of allocated funds and controls expenses.
• Prepares reports and maintains project documentation.
• Performs other related duties as required.

• Knowledge of the principles and practices of project management.
• Knowledge of the processes, activities, requirements and objectives of the functional area to which assigned.
• Ability to communicate effectively both orally and in writing.
• Ability to manage multiple tasks and solve problems involving several variables or unique situations.
• Ability to establish and maintain effective working relations with within and outside own organization.
• Ability to manage the details of projects, track activities and meet deadlines.
• Ability to collect, organize and analyze data and make logical decisions.

• While performing duties of this job, the employee is regularly required to talk or hear.
• This position is primarily sedentary.

• Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

• Graduation from an accredited four‑year degree granting college or university; AND
• One year of experience managing projects, programs or activities; OR
• An equivalent combination of education (not less than possession of a High School diploma/GED), training and experience that would reasonably be expected to provide the job‑related competencies noted above.