Administrative Assistant IPE-LRC

Summary

The Administrative Assistant provides essential support to the College of Nursing (CON) and the IPE–Learning Environment & Innovation division at California Baptist University (CBU). This position is responsible for coordinating events, managing projects, scheduling, and supervising student workers. Working closely with the Associate Dean and division team, the Administrative Assistant plays a key role in advancing innovative initiatives that strengthen simulation, interprofessional education (IPE), faculty development, and the overall learning environment.

• Provide administrative and operational support to ensure the effective functioning of the Division of Learning Environment & Innovation.
• Plan, organize, and execute events, meetings, and workshops focused on simulation, interprofessional education (IPE), faculty development, and innovation initiatives.
• Coordinate scheduling for facilities, learning spaces, and resources to maximize utilization and efficiency.
• Develop and maintain project timelines, agendas, meeting minutes, and action plans for division initiatives.
• Supervise, train, and schedule student workers to assist with daily operations and special events.
• Manage calendars and communications across multiple concurrent projects to ensure accuracy and alignment.
• Provide logistical support for faculty development sessions, intensives, and special events.
• Serve as a liaison between internal and external stakeholders to foster collaboration, innovation, and continuous improvement.
• Assist with financial processes, including tracking project expenses and processing reimbursements.
• Contribute to strategic planning and process improvement to advance new initiatives within the Learning Environment & Innovation division.

• Demonstrated ability and willingness to live and uphold the University’s Christ-centered mission and values.
• Proficiency in personal computers and related software applications.
• Strong knowledge of business English, arithmetic, and general office methods, procedures, and practices.
• Ability to plan, organize, and coordinate multiple projects effectively.
• Excellent reading and writing skills appropriate to the position’s responsibilities.
• Skill in gathering data, compiling information, and preparing accurate reports.
• Ability to design and create graphics for social media platforms.
• Experience in managing and maintaining social media accounts.
• Exceptional organizational skills with strong attention to detail.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Capacity to interpret, adapt, and apply guidelines and procedures.
• Strong interpersonal and communication skills with the ability to work collaboratively with a diverse faculty, staff, and student population.
• Ability to make sound administrative and procedural decisions and judgments.
• Proficiency in creating, composing, and editing written materials.
• Skill in generating content and graphics to enhance the College of Nursing website, CON newsletter, and CON social media presence.
• Excellent telephone etiquette and customer service experience.
• Ability to develop and maintain effective recordkeeping systems and procedures.
• Skill in resolving customer complaints and concerns professionally.
• Ability to coordinate and organize meetings, workshops, and special events.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, walk, and sit; and requires sufficient hand, arm, and finger dexterity to operate a computer keyboard or other office equipment. Requires visual acuity to read words and numbers;

and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 15 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally performed in a typical interior/office work environment, with minimal exposure to health or safety hazards.

Bachelor’s degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Entry level

Full-time

Administrative

Higher Education