Sheriff's Records​/Warrants Assistant

Overview

The Riverside County Sheriff’s Office is seeking to fill a Sheriff s Records/Warrants Assistant I position to perform specialized clerical duties in support of the Information Services Bureau. The incumbent will be responsible for accessing and updating booking charges and other crime statistics in the law enforcement tracking system, understanding specific law enforcement laws, codes, rules, and regulations, and interpreting and applying this knowledge to a variety of legal documents and transactions.

The Sheriff s Records/Warrants Assistant series is the entry level classification and reports to a supervisory or manager level position. Incumbents are assigned to the Sheriff s Information Services Bureau, which is a 24/7 operation. Incumbents are required to work rotating shifts, weekends and holidays. The incumbent must be able to work all shifts, including evenings, nights, weekends, and holidays.

Day shift: 6:00 AM to 6:30 PM
Sunday, Monday, Tuesday every other Wednesday.
Or
Every other Wednesday, Thursday, Friday, Saturday.

Graveyard: 6:00 PM to 6:30 AM
Every other Saturday, Sunday, Monday, Tuesday.
Or
Wednesday, Thursday, Friday, every other Saturday.

The Sheriff s Records/Warrants Assistant series differs from the Office Assistant series by the former having responsibility for performing specialized duties in a Records/Warrants Unit that requires a thorough understanding of specific law enforcement laws, codes, rules, and regulations, and the ability to interpret and apply this knowledge to a variety of legal documents and transactions.

The Sheriff s Records/Warrants Assistant I is distinguished from the Sheriff s Records/Warrants Assistant II classification in that the former works in a training capacity performing the more routine specialized duties and under immediate supervision, learn the more complex and difficult specialized tasks. Upon successful completion of the training period incumbents will be promoted to a Sheriff s Records/Warrants Assistant II.

• Operate and access a variety of computer systems including, but not limited to, the Sheriff s Records Management System, California Law Enforcement Telecommunications System (CLETS), Jail Information Management System (JIMS), Riverside Judicial Access, document imaging programs, and the Cal-Photo System.
• Enter, update, confirm, and handle all aspects of criminal, civil, juvenile and protective custody warrants issued by the courts in Riverside County.
• Act as the 24-hour contact for Riverside County regarding the restraining order system in CLETS.
• Perform entries into CLETS.
• Operate office equipment including computer, microfilm and teletype units; maintain and update files; receive, retrieve and update data.
• Process, prepare and maintain a variety of records and documents; prepare, sort, file, type, and proofread a variety of materials and compose correspondence.
• Receive money and issue receipts for reports; respond to inquiries from law enforcement agencies and the general public regarding background checks, reports, criminal history, and a variety of other issues.
• Prepare official correspondence and reports.
• Verify computer entries to ensure that they correspond with hard copy document information.
• Fingerprint members of the public for criminal history record checks using inked-print and digital methods (e.g., Live Scan).

• OPTION I Experience:
  Two years of general clerical experience, which must have included one year in the maintenance of specialized law enforcement records.
• OPTION II Certificate:
  Possession of a Public Safety Answering Point (PSAP) Academy certificate.
• ALL OPTIONS Knowledge of:
  Modern office procedures; correct English usage including spelling, grammar and punctuation.
• ALL OPTIONS Ability to:
  Learn complex computerized criminal information software; learn the procedures and details of legal documents pertaining to criminal records/warrants; establish effective working relationships with others and communicate tactfully and courteously with the public; accurately perform basic mathematical calculations; follow oral and written directions; process specialized Department of…