Administrative Assistant - Operations

Become Part of a Team That’s Improving Lives

Riverside Health Care’s greatest strength is our skilled team of employees with the common goal of delivering exceptional quality health care services across the Rainy River District. We support a safe and healthy work environment where each person is valued, respected and where personal and professional growth is encouraged. We are always seeking dedicated individuals who share our values of integrity, being accountable, caring, and progressive.

Rainy River Health Centre

Administration

Full-time

$23.83/hr to $31.77/hr

POSITION(Title):

Full Time Administrative Assistant - Operations

DEPARTMENT/SERVICEAREA:

Administration

SITE:

Rainy River Health Centre

REPORTSTO (Title):

The Administration department has an opening for a Full-Time Administrative Assistant – Operations. The successful candidate must be able to meet the normal requirements of the job and possess the following qualifications:

QUALIFICATIONS NECESSARY:

• Grade
  12 diploma, or equivalent knowledge, skills, abilities and experience acceptable to the Employer;
• Minimum of two (2) years clerical experience with demonstrated competency in office practices and procedures;
• Demonstrated proficiency in using MS Office applications, including MS Word, Excel and Powerpoint, internet and email with the willingness to learn new software as required;
• Demonstrated strong written and verbal communication skills;
• Demonstrated problem solving, organizational and time management skills with the ability to multitask and prioritize workload;
• Strong interpersonal skills with ability to function effectively independently, within a team, with front line personnel, residents and families;
• Demonstrated understanding and ability to maintain confidentiality;
• Familiar with all Acts & Regulations that govern the activities of a Long-Term Care Home (ie. MOHLTC, OESA, OLRA);
• Resume required for all internal staff applying outside the classification;
• Demonstrated strong written and verbal communication skills;
• Demonstrated strong interpersonal skill with the ability to function effectively independently, within a team, with front line, personnel, and management;
• Demonstrated ability to function effectively in a fast-paced healthcare environment with excellent organizational and time management skills with the ability to multitask and prioritize workload;
• Dependable with a verifiable acceptable attendance record;
• Proven ability to perform the essential duties of the position on a regular basis.

BASIC RESPONSIBILITIES:

Reporting directly to the Administrator, the Administrative Assistant provides administrative support to the Administrator and Director of Care and acts as an organizational support.

SPECIFIC DUTIES:

Administrative

• Perform the day-to-day administrative activities/responsibilities as required by the management staff.
• Deal tactfully and courteously with residents, patients, families, visitors, and staff.
• Assemble required documentation for meetings, events, projects etc. Record minutes of meetings as noted above.
• Maintain policy and procedure manuals and education / training materials.
• Perform typing, filing, and photocopying duties as assigned.
• Sort and distribute facility and resident mail.
• Manage Resident Care Partners to ensure meaningful interactions.

Finance

• Disburse residents’ trust comfort funds on a daily basis and computerized recording of the same.
• Handle Resident Council petty cash, and petty cash for Activation and Administration and conduct reconciliations as necessary.
• Handle month end Handivan cash and prepare monthly statements.
• Invoice coding and submitting to Accounts Payable.
• Enter Residents in Point Click Care system and ensure health card address is changed. Complete Health Card Renewals.

General

• Perform other duties or responsibilities as delegated or assigned.
• Carry out all work assignments safely and be knowledgeable of and in compliance with relevant regulations, policies, and procedures.

Hours of Work:

• This Full Time position (37.5 hours/week) required to work Monday to Friday (08:00-16:00)

Position Available:

• The Full Time Position will Commence : ASAP