Executive Assistant

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Base pay range: $31.00/hr - $47.00/hr

Summary

Under the general administrative direction of the SVP, Human Resources, the Executive Assistant performs as the liaison to the Board of Directors (BOD). All duties include, but are not limited to, a variety of professional and administrative duties involving a high degree of accuracy, confidentiality, discretion, and independent judgement.

• Responsible for correspondence and administrative duties relating to the BOD and Executive Team (calendar coordination, emails, phone calls, texts, memos, letters, faxes, and forms).
• Assists with the collection, preparation, and distribution of various materials as required during the BOD meetings, functioning as the meeting coordinator and liaison for all attendees.
• Accurately records the minutes for all BOD meetings and other meetings assigned. Distributes the minutes to the appropriate members in a timely manner.
• Administrator of the BOD website, including updating documents timely, following up on deadlines and action items.
• Schedules and coordinates BOD meetings including calendar invitations, room reservations, room set up, and meals (if applicable) for all Board of Directors meetings and other meetings assigned.
• Assists the BOD on administrative tasks, such as accessing information, expense reports, and other assigned tasks.
• Administrative duties as assigned by the CEO and SVP, Human Resources:
  Reporting and Presentation prep (synthesizing, editing, compiling, gathering, and tracking data, etc.).
• Coordinates the Board Planning Conferences: coordinating the hotel, meeting site, travel arrangements, meals, IT support, etc. (all that are applicable for the scheduled event).
• Serves as the Altura Credit Union historian: gathers, organizes, and preserves historical records and artifacts.

• High school diploma or equivalent required.
• Bachelor’s degree in a Business-related field.
• Minimum three to five (3‑5) years’ administrative experience.

• Vacation (10+ or Minimum Days)
• Sick (8 Days)
• Holidays (11 Days & 1/2 Day Christmas Eve)
• Birthday & Anniversary Day Off
• Specialized Paid Time Off (Jury Duty, Bereavement, etc.)
• Community Volunteer Events
• Social Events & Outings
• Event & Venue Discounts

• Competitive Pay
• Stakeholders
• 401(k) Dollar‑for‑Dollar Match up to 6% (after one year of service)
• Business Attire Allowance
• Annual Performance Review & Increase
• Wellness Incentive
• Tuition Reimbursement
• Awards, Recognitions & Incentives
• Free Checking & Savings Accounts
• Discounted Employee Loan Rates

• Kaiser and Cigna Medical & Prescription Plans
• Dental & Vision
• Fitness Challenges & Gym Access
• Onsite Wellness Programs
• Medical & Dependent Flex Spending Account
• Life & A&D Insurance
• Employee Assistance Program
• Pet Insurance