Administrative Secretary OSI and Spiritual

Administrative Secretary for OSI and Spiritual Life

Join to apply for the Administrative Secretary for OSI and Spiritual Life role at La Sierra University

This position is 50% support for Office of Student Involvement (OSI) and 50% support for Spiritual Life.

This Administrative Secretary will perform diversified administrative duties for the office, interacting extensively with students and persons in all positions across campus. In addition they will have the responsibility of executing office projects which include, but are not limited to, coordinating large scale events throughout the year, Eagle Connect trainings and Student Organization/Club management.

• Facilitates communication between students, parents, faculty and staff and the Office of Student Involvement by making appointments, taking messages, and screening visitors and telephone calls to determine if they are in the “correct office” and referring them to other departments when appropriate. Supervises and oversees work schedules for student workers.
• Maintains an organized and efficient office environment.
• Assists in the management of Eagle Connect, coordinator of student organization approvals Manages and oversees Student Organizations’ budgets.
• Responsible for imputing and checking data on Kronos and Banner.
• IGNITE - assists in executing freshman orientation
  • Assist in approvals of IGNITE leaders.
  • Creates IGNITE Family Groups.
• Implements internal office procedures.
• Handles all correspondence including electronic not requiring personal attention of a specific person in the office.
• Assists in the management of all Eagle Communications - Eagle Cry, Eagle Stamp and ETV’s
• Acts as liaison with other offices for smooth coordination of work.
• Handles documents and correspondences involving confidential information.
• Maintains detailed schedule of office and Director.
• Provides leadership in arranging for special events.
• Schedules and assists in preparing agenda, takes and keeps minutes for regular meetings. Oversees loan equipment form and keeps inventory of office/event supplies.
• Other miscellaneous duties as assigned by the Director.

Knowledge,

Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires a broad and comprehensive knowledge of theories. Must be highly organized, have a high level of interpersonal skills, with preference towards working on one’s own imitative.

• Bachelor's degree (B.
  
  A.) from four-year college or university.
• Two years related experience and/or training.
• Requires self-management and project management abilities as well as advanced skills relating to standard office equipment, ability to manage in a fast paced environment.
• Previous collegiate leadership is preferred.
• Must be reliable, accurate, flexible and work well both independently and as a team player.
• Previous knowledge and use of public relations and customer service as well as the ability to negotiate with vendors and clients.
• Must have the ability to focus on the details and think creatively.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public as this position frequently communicates complex information. Ability to train and monitor others’ performance. Ability to present, resolve conflicts and address delicate situations.

Ability to motivate and persuade others.

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and…