Manager of Admissions s

Overview

This position will be responsible primarily for the successful visit of any prospective undergraduate and graduate student to our campus. This requires the planning and implementation of large group visits as well as individual visits to the campus. This position will also require the use of data entry skills and supervision of student workers.

• Provides coordination of special undergraduate recruitment events such as, but not limited to, Lancer Day and Preview Days.
• Schedules large group visits by high schools and community colleges.
• Works with the Conference and Events office to arrange rooms for presentations as needed.
• Works with Food Services as needed to support visits and events.
• Coordinates classroom visits with faculty as needed.
• Communicates regularly with staff and faculty from various departments to coordinate event day participation and involvement.
• Provides leadership to the Visit and Event Assistant and student workers and student intern staff.
• Assists with coordinating the Class Registration process of new students and provides logistical support for New Student Orientation programs as needed.
• Supports office needs by doing data entry.
• Consistently researches to improve our total events program.
• Provides support and coordination for undergraduate financial aid recruiting events, both in person and virtual.
• Provides coordination for special graduate recruitment events such as, but not limited to, Grad School Open House and program specific marquee events.
• Provides support and coordination for graduate student recruitment information sessions.
• Manages the movement of event materials around campus, ensuring timely delivery and setup through use of university vehicles.

This position is responsible for assigning work to the Visit and Event Assistant and/or giving direction to part-time Student Workers, in order to complete work assignments.

• Bachelor’s degree from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Skill in the use of personal computers and related software applications.
• Ability to make administrative, and procedural decisions and judgments on sensitive, confidential issues.
• Thorough knowledge of Business English and arithmetic; general office methods, procedures and practices.
• Ability to plan, develop, and coordinate multiple projects.
• Ability to read and write at a level appropriate to the duties of the position.
• Ability to use independent judgment, and to manage and impart confidential information.
• Ability to gather data, compile information, and prepare reports.
• Strong interpersonal and communication skills, and the ability to work effectively with a diverse faculty, staff and student body.
• Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
• Strong organizational skills and detail oriented.
• Ability to maintain confidentiality.
• Excellent telephone courtesy, knowledge and experience.
• Ability to coordinate and organize meetings and/or special events.
• Ability to interpret, adapt, and apply guidelines and procedures.
• Ability to make administrative/procedural decisions and judgments.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Ability to create, compose, and edit written materials.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to resolve customer complaints and concerns.
• Ability to investigate and analyze information and to draw conclusions.

Valid California Class “C” driver’s license.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand,…