Executive Analyst & Coordinator to Provost​/Executive Vice Chancellor

Overview

Executive Analyst & Coordinator to Provost/Executive Vice Chancellor, University of California Riverside.

Job :  | Category:
Administrative | Organization:
Provost/Exec Vice Chancellor | Department:
Provosts Office Gen Ops |

Location:

Main Campus - UCR | Salary: $71,100 - $128,700 | Date Posted:
May 10, 2024 | Final date to receive applications:
Open Until Filled |

Schedule:

8AM - 5PM | Full/Part Time:
Full-time (100%)

Position Information:
The Executive Analyst & Coordinator provides high-level support and coordination to the Provost and Executive Vice Chancellor (P/EVC). The incumbent is a creative, independent problem-solver who is confident, proactive, adaptable, and observant. The role requires sound judgment, tact, discretion, attention to detail, and the ability to multi-task under pressure. The position represents the Provosts office to internal and external constituents and coordinates the Provost’s schedule and briefings.

It may include assisting with university communications and events, providing scheduling support for the Associate Provost, and supervising student employees. Ongoing professional development is encouraged.

Please Note:

Candidates are required to submit a cover letter and resume for full consideration. The full salary range is $71,100 - $128,700 annually. Offers are based on education, licensure/certifications, experience, and other business needs. Applicants must have current work authorization. Sponsorship of employment visas is not available for staff at this time. All UC policies and any applicable collective bargaining agreements apply.

• Functions as the gatekeeper for the Provost, prioritizing issues and managing a complex calendar for the Provost and Associate Provost; ensure briefings and meeting preparation are complete.
• Directs daily administrative operations of the executive office; supervise 2-4 student assistants, hire/train, and manage office logistics and confidentiality.
• Responds to questions from faculty, staff, students, and the public; serves as liaison to internal and external offices; coordinates meetings and events; maintains and updates the Provost’s website and the office hours process.
• Develops and implements systems for information, project, and communications management; coordinates extensive logistics for meetings, events, and campus visits.
• Arranges travel for the Provost and Associate Provost; handles purchasing, travel reimbursements, and related paperwork.
• Provides administrative support for Provost committees; manages calendars, agendas, minutes, and follow-ups; oversees 5-year review processes for Provost direct reports.
• Maintains discretion, diplomacy, and professional interactions with internal and external stakeholders; briefs executives on priorities and deadlines.

Educational Requirements

• Bachelor's degree in related area and/or equivalent experience/training:
  Required
• Advanced degree in related area:
  Preferred

Experience Requirements

• 6 - 10 years of related experience:
  Required
• Demonstrated high-level executive, project management and analytical support within a complex organization; experience coordinating special events, appointments, meetings, briefings, and committees:
  Required

Minimum Requirements

• Strong analytical/problem-solving skills
• Political acumen and ability to navigate diverse perspectives within the organization and with external constituents
• Effective verbal and written communication and influence across all levels
• Small to mid-level project management skills; ability to multi-task with demanding time frames
• Discretion and confidentiality; advanced service orientation
• Proficiency with Windows-based software (Word, Excel, PowerPoint, Access, Corp Time, Outlook)
• Clear communication, issue identification, audience targeting, and timely delivery
• Ability to establish cooperative relationships and work with diverse populations
• Sound judgment, tact, and attention to detail; ability to work independently

Preferred Qualifications

• Advanced knowledge of organizational processes, protocols, and procedures
• Knowledge of FERPA and related regulations
• Proficiency with commonly used organization-specific computer applications
• Advising and counseling skills; understanding of university structure and key administrative players

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain. UC Riverside is recognized for diversity and ranking achievements, and is committed to equal opportunity and affirmative action for all applicants.

General Information

Job Title:

EXEC AST 4 | Job Code: 007385 | Grade: 22

Department Head:
Elizabeth Watkins | Supervisor:
Elizabeth Watkins

Custom Scopes

For a senior leader, provides leadership and expertise for units at the highest levels of administration; manages information, projects, and communications with high autonomy.

To apply, please visit: (link removed)