Senior Archives & Records Technician - Sheriff's Office; COR

Senior Archives & Records Technician - Sheriff's Office (COR)

Job Openings Senior Archives & Records Technician - Sheriff's Office (COR)

• Perform the more complex, technically sensitive archives, electronic imaging and records storage work, which require the exercise of independent judgment.
• Assist Archives and Records supervision in planning and scheduling records management projects and assignments.
• Respond to the more complex technical user requests, problems, questions, and/or complaints relating to policies, procedures, and work product.
• Coordinate, assign and prioritize the work of Archives and Records staff to ensure efficient production and meeting deadlines; may reassign workloads and personnel to meet changes in priorities and techniques.
• Organize record in accordance with an established arrangement plan, which includes preparing a brief description of their nature and location.
• Troubleshoot, recommend solutions, and provide technical assistance to supervision and management and the work unit on the day‑to‑day processing issues related to the recording, imaging, indexing, cross‑indexing, storage, electronic conversion, and disposition of official records, vital records and maps.
• Facilitate access to record by accessioning incoming materials and assignment of control numbers; preparation of inventory lists; data entry of information regarding the description, content, and location of holdings into a database, using proper format and codes; provide standard reference services to users.
• Perform independent quality checks on records center and daily scanning unit information ensuring that all the record information is correct, and the records management standards and customer requirements are met.
• Assist users, either in person or by phone, in filling out forms, explaining fees, regulations, and procedures.
• Apply standard holdings maintenance preservation techniques to records, such as cleaning and flattening, removing harmful fasteners, and storing materials in folders and containers that meet accepted specifications.
• Perform the most advanced queries to the databases and resolve the more difficult technical issues in imaging, conversing, accessioning, retrieving data entries, filing, and re‑filing processes.
• Review records for adherence to policy and standards; index, log, and record entry manually or by computer into records management system.
• May prepare work status reports and prepare chronological and production records and reports by department for customers and management.
• Participate in, verify, and authenticate the records destruction process.
• Receive and record payments.

• Option I: One year of experience as an Archives and Records Technician in Riverside County.
• Option II: Two years of experience working in an archives or record center, office, warehouse, or product delivery in two of the following areas: scanning the operation of scanners, readers, or viewers; records storage, retrieval and destruction to accepted standards; or the processing, preservation, inventory or providing of reference maintenance service to records. One of the areas must have been at the journey level.

Education Substitution: One of the two years of required experience may be substituted by completion of either 18 semester or 27 quarter units from an accredited college or university, or 350 hours of training from an accredited occupational program in computer sciences, photography, micrographics, business or a closely related field.

• License:
  Possession of a valid California Driver's License is required.
• Background:
  Must be able to pass a background investigation.
• Physical:
  Stand for long periods of time; bend, stoop, and lift 40 pounds.

Archives, records management; archival processing and preservation; procedures for storage, retrieval, and destruction of legal or official documents or records; correct English usage, grammar, spelling, vocabulary, punctuation, format, and style; office procedures, including preparing correspondence and reports, filing,…