Academic Administrative and Course Scheduling Coordinator

Academic Administrative and Course Scheduling Coordinator

The Academic Administrative and Course Scheduling Coordinator reports directly to the Director of the University Writing Program (UWP), with a dotted-line reporting relationship to the Vice Provost and Dean of Undergraduate Education (VPDUE). This position serves as a key liaison between UWP and the ASSET HR and Finance teams and provides high-level administrative, analytical, and budgetary support, with a strong emphasis on class scheduling coordination and academic office operations.

The Academic Administrative and Course Scheduling Coordinator collaborates with ASSET Finance to deliver data-driven insights that support UWP’s academic and operational goals. In partnership with ASSET HR/Academic Personnel, the incumbent ensures the timely and accurate submission of academic personnel actions and student staffing requests, and helps coordinate onboarding for Senate faculty, lecturers, student staff, and academic student employees (ASEs). The role may include supervision of student employees.

This position also manages class scheduling logistics for both the University Writing Program and the Division of Undergraduate Education (DUE), working closely with academic leadership and campus partners to ensure accurate and timely submissions. Additionally, the Academic Administrative and Course Scheduling Coordinator serves as the UWP liaison for pre- and post‑award grant administration for designated funds and units. Success in this role requires the ability to manage multiple priorities in a dynamic environment, respond to evolving needs, and maintain a proactive, solutions‑oriented approach.

The salary range for this position is $57,700.00 – $99,300.00 annually, with an expected pay scale of $57,700.00 – $76,200.00 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

• Entry level

• Full-time

• Administrative