Administrative Assistant

Oversees day to day operations of administrative office. Responsible for all communications, record keeping, data security and related reports.

Qualifications

Education:

High school diploma or equivalent

Experience:

Two (2) years of secretarial experience

Knowledge:
Strong familiarity with standard office practices and procedures

Responsibilities

1. Performs various tasks including:

* Collecting sorting, processing and filing data.

* Preparing reports and filling out forms.

* Coordinating work flow and supervising other staff and assistants as assigned.

* Maintaining, updating, and insuring the accuracy of paperwork and files.

* Typing and filing correspondence.

* Collecting information for contract administration and preparation of Board reports.

2. Coordinates various tasks such as the above mentioned with other departments, offices, faculty and staff.

3. Prioritize and provides requested information. Often regarding sensitive material according to specific policies and procedures.

4. Coordinates and is responsible for departmental functions.

5. Performs secretarial functions such as dictation, taking minutes, typing, scheduling appointments, and ordering office supplies.

6. Assists in budget planning and record keeping.

7. Schedules appointments meetings and travel arrangements for supervisor.

8. Acts as secretary to board committee as appointed.

9. Performs other job related duties as assigned by supervisor.