Bookkeeper

Date posted:
January 31, 2026. Pay: $32.00 - $40.00 per hour.

Bergen County HVAC company is looking for a full time HVAC Office Manager and Bookkeeper who oversees daily administrative operations and financial records, combining scheduling, customer service, and accounting duties. This position would oversee different departments in the company and meet with the owner to go over reports and all numbers associated with projects and also with profitability of the company.

• Scheduling & Dispatching:
  Coordinating field technicians, managing service calendars, and updating job tickets.
• Customer Service:
  Handling incoming client inquiries, scheduling service calls, and managing complaints.
• Work with customers and employees:
  Relay accurate information to technicians, ensuring proficient, quality customer experiences.
• Records Maintenance:
  Maintaining accurate service histories, client databases, and inventory tracking.
• Workflow Coordination:
  Overseeing daily office staff and improving administrative processes.
• Accounts Payable/Receivable:
  Processing vendor invoices, managing subcontractor payments, and invoicing customers for completed jobs.
• Accurately process financial transactions and pay invoices in a timely manner.
• Managing weekly payroll with our software and maintaining employee records.
• Financial Reporting:
  Preparing financial statements, performing month-end close, and reconciling bank accounts.
• Reporting & Compliance:
  Assisting with tax preparation (sales tax, etc.) and maintaining compliance with insurance/licensing.

• Software Proficiency:
  High-level expertise in Quick Books and MS Office Suite (Excel).
• Experience:
  
  Proven experience in both office management and bookkeeping, ideally in HVAC, Electrical or construction company field. Three years of prior bookkeeping experience.
• Skills:
  
  Strong communication, organizational, and multitasking abilities.
• Education:
  
  Bachelor degree in business administration or accounting or finance is often preferred, but not always required.

• Paid time off.
• Tuition reimbursement.

Location:

In person.
Employment:
Full-time.

Schedule:

Monday - Friday 7:30am to 4:30pm.
Starting time:
Immediate start!

We've been in business for over 18 years, we're a family owned business looking for somebody to take care of our books and run the office. We are looking for a multitask person That's good with Numbers & communicate well with customers.

Experience: Required

Languages: English – Advanced. Spanish – Advanced

Employment: Full-time

Schedule: Monday - Friday 7:30am to 4:30pm

Salary: $32 – $40 hourly

Benefits: PTO - Holidays - two weeks vacation to start.

Starting time: Immediate start!