Proposal Coordinator

SUMMARY

The Proposal Coordinator will serve as a key contributor to Stratus’ dynamic, multidisciplinary marketing team—supporting pursuits across our Civic, Education, Transportation, Commercial, Industrial, Federal, and Water markets. As a fully integrated engineering, architecture, interior design, and consulting firm, Stratus delivers comprehensive solutions for public and private clients. The Coordinator will play a central role in developing compelling RFPs, RFQs, SOQs, proposals, presentations, and other business‑development materials that advance our strategic growth and showcase the impact of our work.

• Participate in project kickoff meetings and provide input on the production schedule.
• Lead proposal efforts by compiling and organizing information such as project descriptions, narratives, and resumes.
• Coordinate, format, write, edit, and proofread proposals, statements of qualifications, and related marketing materials.
• Manage customized proposals by gathering input from various departments to meet deadlines.
• Occasionally deliver proposals and coordinate with vendors, subconsultants, and clients.
• Oversee the presentation process after a proposal shortlist is achieved.
• Assist with design of covers, organizational charts, advertisements, marketing materials, web updates, and presentations.
• Update and maintain a polished project information database.
• Perform miscellaneous tasks promptly, as needed.
• Ensure brand guidelines are adhered to across all materials.
• Participate in ongoing training efforts.
• Assist in proposal peer reviews.
• Deliver exceptional client service throughout the proposal process.
• Perform other functions, as requested.

• 3+ years of marketing/writing-related experience in a high-volume environment.
• Bachelor’s degree in marketing, journalism, communications, or similar fields.
• Proficiency in Adobe Creative Cloud applications (InDesign, Illustrator) required.

• Must be flexible, self-motivated, able to prioritize multiple tasks, coordinate shifting priorities, respond to short-term deadlines, and carry a heavy and diverse workload.
• Strong oral and written communication skills.
• Excellent time management and ability to meet deadlines.
• Strong organizational and process management skills.
• Collaborative team player with a professional demeanor.