Payroll and Benefits Coordinator

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The Payroll and Benefits Coordinator will provide accurate, timely, and customer‑focused administrative support to the Human Resources team, with primary focus on payroll, benefits administration, and employee data integrity. This role plays a key part in ensuring a positive employee experience while upholding the YMCA's mission, values, and commitment to inclusion.

• High school diploma or equivalent required;
  Bachelor’s degree in a related field preferred
• Minimum two years of administrative and human resources experience
• Working knowledge of Windows, Word, Excel, and Share Point
• Experience with benefits administration platforms required
• UKG Pro Human Capital Management (HCM) system experience highly desired
• Strong oral and written communication skills
• High level of diplomacy, tact, discretion, and confidentiality
• Ability to work with diverse populations and manage frequent interruptions
• Some accounting knowledge is helpful
• Self‑starter with the ability to meet inflexible deadlines and manage competing priorities

• Perform, maintain, track, and validate payroll, timekeeping, and employee data entries.
• Assist with payroll processing and serve as back‑up for payroll administration as needed.
• Train and support staff on payroll and timekeeping systems and processes.
• Respond to employee inquiries regarding policies, scheduling, payroll, benefits, and timekeeping; elevate complex issues appropriately.

• Administer benefits processes and reconcile related payroll deductions.
• Reconcile and process invoices including drug screens, name badges, garnishments, and benefits vendors.
• Report and reconcile employee and employer retirement contributions.
• Prepare and submit routine and regulatory reports, including employee count, new hires, unemployment filings, state and federal tax reports, unclaimed wages, and BLS multi‑site quarterly reports.
• Support preparation of end‑of‑year employee reports (Dependent Care Assistance Program, taxable life fringe benefits, relocation impacts).

• Assist with planning and execution of benefits enrollment, employee recognition activities, and the annual audit.
• Maintain confidentiality, accuracy and integrity of employee files and HR records.
• Participate in department‑wide initiatives and process improvements.