People Operations Coordinator, Richmond, VA

The Chesapeake Bay Foundation seeks a People Operations Coordinator in the People & Culture Department to be based at one of CBF's offices located in Annapolis, MD, Harrisburg, PA, Virginia Beach, VA, or Richmond, VA.

Established in 1966, the Chesapeake Bay Foundation (CBF) is the largest regional nonprofit conservation organization dedicated to saving the Chesapeake Bay, its rivers and streams, and the wildlife that call it home through education, advocacy, litigation, and restoration. Since 2010, CBF has engaged in a focused effort to defend and implement the Chesapeake Clean Water Blueprint, a binding federal and state collaborative agreement aimed at reducing pollution to the science‑based, legally‑affirmed levels established by the U.S. Environmental Protection Agency (EPA).

The Blueprint is expected to be fully implemented by 2025. Successfully implementing the Blueprint depends on a well‑informed, engaged, active, and diverse constituency of members, advocates, and volunteers who speak up and take action to save the Bay.

CBF has a staff of approximately 230 employees working in offices in Annapolis, Maryland;
Richmond and Virginia Beach, Virginia;
Harrisburg, Pennsylvania; and Washington, D.C. as well as 14 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water policies, restoring waterways, and litigating when necessary. CBF's headquarters office in Annapolis, Maryland is the Philip Merrill Environmental Center, the world's first U.S. Green Build Council's LEED platinum building. In 2014, CBF opened the Brock Environmental Center, one of the world's most energy‑efficient, environmentally smart buildings in Virginia Beach, Virginia.

CBF has an annual budget of approximately $30 million and is supported by over 200,000 members and e‑subscribers. For more information on CBF, please visit cbf.org.

The People & Culture Department's mission is to recruit, train, and retain highly professional and motivated staff to achieve CBF's goals. The department establishes and implements strategies and procedures that are consistent with best practices in the field to carry out this mission.

The People Operations Coordinator plays a crucial role in supporting the People & Culture Department in various HR functional tasks and in ensuring the smooth and efficient operation of our processes.

This is a part‑time position at 30 hours per week, benefit eligible.

• Employee Records & Administration
• Assist in the maintenance and updates of employee files, ensuring confidentiality and data security.
• Generate HR reports and provide insights to department decision‑making.
• Prepare quarterly metric data report for the organization.
• Ensure all personnel files processed for payroll are included and saved in the Paylocity employee record.
• Family Medical Leave Act & Disability Claim Support
• Handle confidential HR matters with discretion and professionalism.
• Process FMLA and disability claims, including collecting necessary documentation, coordinating with employees and providers, and ensuring compliance with applicable regulations.
• Track FMLA and disability leave periods, maintain accurate records, and provide timely updates to management and employees.
• Worker's Compensation Support
• Generate HR reports to support the annual audit process.
• Process claims including collecting necessary documentation (First Report of Injury forms), approval and submission of the claims through the Key Risk portal, and coordinate with the employee and claims adjuster until the claim is closed.
• Serve as primary contact for all land‑based injury claims.
• Recruitment & Personnel Support
• Prepare all bonus requests by processing the form for signatures.
• Serve as the back‑up to the Recruitment Coordinator in preparing onboarding, offboarding and personnel change materials.
• Benefit Administration
• Assist in the audit process in reviewing and updating benefit elections in both the ENavigator system. Reviews Paylocity to ensure the data feed matches.
• Assist Payroll…