Payer Contracts Coordinator; Healthcare

Overview

Payer Contracts Coordinator (Healthcare)

The Payer Contract Management Coordinator is responsible for supporting the payer contracting lifecycle for specialty healthcare providers. This role focuses on research, data gathering, reporting, and coordination across internal teams and external payer partners to support contract renewals and renegotiations. The position works closely with revenue cycle and operational leadership to ensure accurate information is compiled and presented to support strategic contracting decisions.

This role does not directly negotiate contracts or draft final proposals, but instead serves as the central point for organizing data, facilitating communication, and coordinating next steps among all stakeholders. The position is fully on-site and requires familiarity with healthcare payers operating within Virginia.

• Research and identify existing payer contracts across multiple payer organizations.
• Review contract histories to determine contract age, renewal timelines, and renegotiation needs.
• Pull and analyze reports related to contract duration, reimbursement trends, and utilization.
• Partner with practice-level leadership to identify frequently used CPT codes and current reimbursement rates.
• Compile and organize reimbursement data to support contract review and renewal discussions.
• Coordinate communication between internal teams and external payer representatives.
• Identify appropriate payer contacts responsible for contract discussions and facilitate introductions.
• Schedule meetings and assist in coordinating discussions related to contract renewal or renegotiation.
• Prepare organized summaries and supporting documentation for leadership review.
• Maintain accurate records of contract status, key dates, payer details, and supporting materials.
• Ensure all documentation is properly tracked and accessible for ongoing contract management efforts.

• Experience working with healthcare payers, contracts, or revenue cycle-related functions.
• Familiarity with common commercial payers operating in Virginia.
• Strong analytical and reporting skills, with the ability to interpret reimbursement and utilization data.
• Proficiency in Excel and reporting tools.
• Strong organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Ability to coordinate across multiple internal and external stakeholders.

• Experience supporting payer contracting or credentialing functions.
• Exposure to CPT codes, reimbursement methodologies, or revenue cycle operations.
• Bachelor’s degree in Healthcare Administration, Business, Finance, or a related field (or equivalent experience).
• Experience working in a specialty healthcare or multi-site provider environment.

• Information gathering and organization
• Cross-functional coordination
• Data-driven support and reporting
• Communication and follow-through
• Ability to manage multiple priorities in a structured environment