Finance Supervisor

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities.

A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
** Job Overview:
** The Finance Supervisor is a member of the Finance team and is responsible for essential accounting functions related to accounts payable and accounts receivable, monthly, and closing assistance, and various reports to donors and HQ.
** Major Responsibilities:
*** Supporting in managing all aspects of day-to-day operations of accounting department in field office.
* Ensure office and donor compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles and donor requirements
* Supervise the Finance Assistant and coordinator and work closely with the Grand Compliance to ensure IRC Charlottesville and Richmond compliance with IRC’s accounting vis-à-vis fund accounting as noted in IRC’s finance manual and GAAP (Generally Accepted Accounting Principles).
* Manage financial elements of partnerships and sub-awards, including donor reports and program monitoring
* Ensure timely submission of high-quality finance reports working closely with management, programs, and finance teams
* Prepare the financial documentation required sub-awards and support the grants opening, review and closing meetings
* Maintain a broad and deep understanding of donor policies, regulations and procedures and build this knowledge among programs team members
* Support the day-to-day financial activities including daily tasks such as payment review, AP activities, AR reporting/invoicing, etc.
* Support donor and internal audits and provide follow-up support on the timely implementation of audit findings and action plans
* Support records management and archiving processes to assist with the proper filing of documentation
* Review all accounting transactions to ensure proper coding, complete month-end/year-end closing tasks and variance analysis as needed
* Assist in the preparation of financial reports to be submitted to IRC HQ/donors per scheduled due dates and/or contractual obligations
* Assist Finance Director with balance sheet reconciliations.
* Assist in the preparation of monthly billing
* Conduct occasional time sheet audits for the office.
* Coordinate the protection of the organization’s assets by implementing IRC’s Internal Control procedures
* Serve as back up to Finance Director for key day-to-day duties
* Provide financial information of the Florida office and other field offices to support the Finance Director in making business decisions in line with IRC.
* Instill a strong culture of ethics and compliance by providing on-going training, capacity building and advice to staff and partners as needed
* Other related duties as assigned
** Budgets:
*** Review monthly Budget vs Actual (BvAs) and prepare any adjustments required for Finance Director to review
* Working with Finance Director to prepare grant budgets to support new proposals or realignments also ensuring adequate coverage of operating cost
* Attend Grant Opening, BvA review and Closing Meetings when nominated to do so and prepare monthly BvA minutes for review by Finance Director.
* Assist Finance Director to ensure that all accruals at grant closure are accurate, valid and are promptly liquidated
* Review payment vouchers, ensuring completeness of the documentation and consistency with IRC policies and procedures.
* Provide solutions to budget challenges and apply your own financial expertise to ensure maximum…