Utility Accountant

Unit

FM Administration MBU

FMD Administration

The VCU Facilities Management Financial Services team is seeking a full‑time Utility Accountant to join our team!

The Utility Accountant reports to the Assistant Director of O&M and Utilities for FMD Financial Services and the backup to the accounts payable position. This position is responsible for oversight of all university utility accounting functions. Maintains 833 commercial accounts, assists in the administration of the department budget, provides revenue and expenditure projections, and performs other duties as assigned.

Strong verbal and written communication skills, with the ability to present information clearly and concisely. The ability to work effectively individually and as a member of a team, both remotely and in‑person, and to establish and maintain effective working relationships with internal and external customers.

• Vendor Account Management
  • CMMS
    - Energy Management
  • Maintain and oversee vendor management (setup, updates, termination, and invoice data)
  • Maintain and oversee commercial meter management
  • Assist in maintaining fund source changes
  • Serves as the primary approver for 833 monthly utility invoices
  • Serves as the liaison between the university and the vendor; works with vendors to enhance payment and reporting processes
• Procurement
  • University Real Source and Banner
  • Serve as a backup reviewer in Real Source for daily invoices and expense transfers
  • Research and resolve billing discrepancies and notify the supervisor of all issues
  • Ensure utility invoices are received and paid timely in compliance with the University's 30‑day prompt payment policy
• Reporting
  • Financial Analysis Reporting
  • Perform monthly reconciliations for all banner indexes and review with the supervisor for approval
  • Serve as the primary point of contact for faculty and staff for questions on utility transactions and provide a high level of proactive customer service related to fiscal coordination
  • Report monthly reconciliation between CMMS systems (AiM, Real Source, Banner, SAS)
  • Submitting a monthly missing invoice report to the supervisor
• Change Management
  • Maintain and oversee utility change management - ARMICS - annual review and update
  • Process Flows - annual review and update
  • SOPs/Desktop procedures - annual review and update
  • Makes every reasonable effort to continually improve how the job is performed and increase the quality of service to internal and external customers
• Budget Development
  • Assist in budget development and implementation to include the unavoidable, property on/off-boarding, and E&G projections
  • Assist in creating and tracking performance and financial metrics as operational management tools
• Sub-committees and Group Projects
  • Attend sub‑committee meetings for CMMS procedures as needed
  • Complete additional tasks assigned by the supervisor
  • Execute special projects as assigned by the supervisor
  • Assists with financial audits as needed

• Current VCU employee
• Experience in accounting, auditing, payable/receivable, and/or reconciling expenditures
• Practical knowledge of Generally Accepted Accounting Principles (GAAP)
• Experience compiling, analyzing, and presenting reports, budgets, and/or financial information
• Excellent attention to detail and the ability to accurately execute financial transactions and review data
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU

• Bachelor's degree and 3 to 5 years of experience in an administrative support role, preferably with financial experience or an equivalent combination of education, training, and experience
• Preferred experience in AiM, Banner, Real Source, Tableau, and/or other software database programs

$60,000 - $66,000

All full‑time university staff are eligible for VCU's robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax‑deferred annuity and cash match programs, employee discounts, well‑being resources, abundant opportunities for career development and advancement, and more.

• FLSA Exemption Status:
  Exempt
• Hours per Week: 40
• Work Days/
  
  Hours:
  
  Monday-Friday, 8:00am-4:30pm
• Restricted Position:
  No
• ORP Eligible:
  No
• Flexible Work Arrangement:
  Fully Onsite
• University
  
  Job Title:
  
  18241N - Financial Analyst 1