Admissions Onboarding Specialist

Overview

Germanna Community College is seeking a dedicated Part-Time Admissions Onboarding Specialist to guide students through the admissions process, with special emphasis on Health Technology programs and other selective admissions pathways. This role also includes general advising for students in all academic programs. The ideal candidate will deliver high-quality, student-centered service, ensuring a seamless onboarding experience through a holistic, case management approach.

Collaboration with academic departments and student services is essential to supporting prospective, new, and continuing students. This position may require occasional travel between campuses and flexibility to work evenings and weekends.

• Provide guidance to students applying to special admissions programs, including Health Technology, on processes, credentialing, and prerequisites.
• Assist students with understanding program pathways, registration, and prerequisite requirements.
• Monitor and support prospective students through the admissions and enrollment process, addressing inquiries and providing comprehensive information about programs and processes.
• Use a case management approach to support students from an initial inquiry through program enrollment, ensuring proactive follow-up and seamless support.
• Collaborate with Health Technologies personnel, academic advisors, and other subject matter experts to provide accurate advising and solutions to student questions or barriers.
• Maintain accurate student records, admissions documents, and case management files for reporting and analysis.
• Participate in professional development, including training on Germanna’s Culture of Care and tools for admissions and advising support.
• Facilitate communication and collaboration between departments to streamline the admissions process for special admissions programs.
• Actively participate in recruitment and onboarding events, both virtual and in-person, to engage and support prospective students.

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Experience in enrollment services, admissions, or academic advising within a higher education setting.
• Strong communication, interpersonal, and problem-solving skills
• Proficiency in Microsoft Office and database management.
• Knowledge of academic program admissions processes, policies, and guidelines.
• Demonstrated customer service experience with the ability to handle stressful situations professionally.

• Bilingual proficiency (Spanish preferred).
• Experience with case management approaches and student information systems (e.g., People Soft, Salesforce).
• Familiarity with selective admissions processes and financial aid systems, including FAFSA.
• Knowledge of Germanna Community College’s academic and workforce programs.

Travel between campuses may be required. FLSA:
Nonexempt. Pay Band 04. Part Time.

Schedule:

Monday-Friday 8am-4:30pm or as scheduled (29 hrs a week).

Posting Number  
• Recruitment Type General Public - G
• Number of Vacancies 1
• Job Open Date 01/23/2026
• Job Close Date 02/06/2026
• Open Until Filled
• Agency Website:(Use the "Apply for this Job" box below).
• Contact:
Catra Godwin (cgodwin)

In support of the Commonwealth’s commitment to inclusion, individuals with disabilities are encouraged to apply through the Commonwealth’s Alternative Hiring Process. AHP letters may be required. Service-Connected Veterans may also apply via the AHP with the appropriate letter. More information: https:// or call DARS ; or DBVI .

The selected candidate’s offer is contingent upon successful completion of a criminal background investigation, which may include fingerprint checks, local agency checks, employment verification, verification of education, and credit checks (where applicable). The Commonwealth’s Statement of Economic Interest may be required.

EEO Statement:
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement: VCCS is an Equal Employment Opportunity employer and provides reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes.

E-Verify Statement: VCCS uses E-Verify to check eligibility to work in the U.S. You will be required to complete an I-9 form and provide documentation of identity.