Department Administrator

Overview

Advertising Summary

Unit: School Of Nursing

Department: Adult Health and Nursing Systems and Family and Community Health Nursing

VCU School of Nursing invites applicants to apply for the position of Department Administrator. This position supports the Family and Community Health Nursing and Adult Health and Nursing Systems Department Chairs and departmental faculty (full and part time) in teaching and community engagement activities in which application and dissemination of nursing knowledge occur. Supports the administration of both departments. The role focuses on developing systems and environments that support the effective functioning of the department and its members.

The role promotes excellence by supporting faculty, staff, and students in their scholarly, research, and service activities, while also overseeing office operations and supervising student workers.

• Assists full-time and adjunct faculty in all phases of course development and implementation, including:
• Ordering textbooks and course-related supplies
• Collecting student  numbers for access to secure units and sending them to the appropriate department and faculty
• Producing, copying, and scanning course materials and images
• Coordinating computer scoring of exams
• Coordinating acquisition of course-support materials (e.g., obtaining articles from the library)
• Scanning articles into PDF format for digital records
• Checking publication references for correct formatting
• Preparing and disseminating initial and thank-you letters to guest speakers and other contributors
• Assisting faculty with the development of PowerPoint presentations
• Assisting with the development and proofreading of large posters for presentations
• Obtaining parking passes and other required materials for guest speakers
• Advising and assisting with the use of software programs for grading and course management
• Facilitates communication and collaboration among full-time and adjunct faculty on course teams
• Coordinates and provides necessary assistance at course team meetings
• Assists faculty in developing systems to expedite and organize the flow of information within their individual office environments
• Contributes to community engagement activities by supporting faculty initiatives and actively participating in projects
• Assists faculty with travel arrangements and the reimbursement process
• Evaluation data may include:
• Evaluation data: self-evaluation, feedback from faculty, students and other constituents; observations of Chair.

• Supports the work of Department Chairs
• Collaborates with Department Chairs on long-range strategic planning and systems development to address departmental goals aligned with the School of Nursing and VCU strategic plan
• Prepares, copies, and previews materials for administrative meetings, ensuring all required preparation activities are completed in advance of due dates
• Compiles annual teaching requests and aligns teaching assignments with the course offering schedule
• Produces required departmental, School, and University reports
• Composes and disseminates correspondence and completes forms on behalf of Department Chairs
• Schedules and manages Department Chairs’ calendars
• Coordinates new faculty orientation and serves as an ongoing resource
• Serves as the department administrator for Castle Branch and Portfolio
• Assists with interview scheduling for adjunct faculty
• Manages compliance documentation for faculty (full-time, part-time, and adjunct) in Castle Branch
• Reports faculty non-compliance to Chairs in a timely manner
• Performs other duties as assigned

• Supports departmental activities, including: participating in department meetings, organizing and facilitating celebrations, coordinating student–faculty meetings, supporting advisory group meetings, assisting with faculty search committees
• Records and maintains accurate and complete meeting minutes
• Ensures transfer of departmental actions to relevant committees or administrators
• Tracks completion of departmental goals
• Maintains organized and retrievable records of communication…