Construction Project Administrator

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We are seeking a detail-oriented and proactive Construction Project Administrator to join our team. This role is critical in supporting project managers and ensuring smooth operations throughout the project lifecycle. If you thrive in urgency and have a passion for organization and accuracy, we want to hear from you.

At Colonial Webb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

• Market, competitive wages based on experience
• Opportunities for career growth, training, and development
• 401(k) plan with a generous company match
• Personal leave, paid holidays, bereavement leave
• Excellent Medical, dental, vision, and Rx drug insurance
• Life and accidental death insurance
• Short and Long-Term Disability insurance
• Employee referral incentives
• Scholarship program for employees’ children

• Manage and maintain project documentation, contracts, and change orders.
• Assist with project setup, billing, and cost tracking.
• Coordinate communication between project teams, vendors, and customers.
• Ensure compliance with company policies and industry standards.
• Prepare, maintain, and distribute project reports.
• Maintain, conduct research, and resolve any issues to account for accurate records.
• Assist with jobsite documentation requirements, including drawings, Site Safety Plan, etc.
• Assist with job closeout documentation according to project specifications.
• Provide technological support for various types of software and hardware.
• Act as a backup for other construction administration functions, as needed.
• Perform additional duties as assigned by supervisor.

• High school diploma or equivalent.
• Minimum 5 years of experience in construction administration field.
• Knowledge of construction and terminology.
• Familiarity with AIA billing formats.
• Experience supporting multiple projects simultaneously.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with Bluebeam.
• Experience with construction management software (Procore or similar).
• Strong understanding of billing processes, lien waivers and compliance documentation.

This is an in-person, office position.

Apply online:

EOE M/W/Disability/Vets

Veterans and those with previous military experience are encouraged to apply.

Mid-Senior level

Full-time

Project Management and Information Technology

Construction