Project Coordinator

Overview

The Engineering Design and Construction Department is responsible for project delivery of the design and construction of City of Richmond’s capital infrastructure program. The Department works to foster and enrich an inviting and functional environment that welcomes and supports employees and the community. The team works to ensure a high standard of customer service delivery while facilitating the delivery of Water, Sanitary, Roads and Flood Protection capital projects.

Reporting to the Project Manager or Senior Project Manager, this position requires the incumbent to act as a liaison and coordinator between engineering and construction firms and for a wide variety of design and construction projects ranging from minor improvements and feasibility reviews, to large multi-year infrastructure projects. The Project Coordinator is responsible for the development and definition of project scopes, schedules and budgets, as well as supporting in the oversight of project consultants for the delivery of feasibility/concept level studies, schematic designs, design development, permit applications, and the necessary internal reviews, approvals and reporting as required for the project.

Additionally, the Project Coordinator will lead project administrative efforts, including information collection and management, cost tracking, reporting and job close out requirements.

• Coordination of design, contract administration and documentation. Administer the project during the construction phase, monitoring progress against the schedule and budget.
• Cost estimating.
• Preparation of technical and status reports, project specifications, tender documents, schedules, and budgets.
• Conducting field inspections of the work performed and ensuring the work is completed in accordance with contractual terms and regulations.
• Facilitating and managing City infrastructure design and construction projects.
• Facilitating and coordinating City infrastructure design and construction projects under the supervision of a Project Manager or Senior Project Manager
• Ensuring that the quality of work is within City standards and is completed in a timely and cost effective manner.
• Overseeing consultant and contractor teams to ensure delivery of full scope of services, and evaluate performance.
• Overseeing design review, check consultant design documents for accuracy, completeness, appropriateness, and conformance to City policy, bylaws, contract requirements, regulations, guidelines and standards.
• Establishing initial project requirements including identifying resources required for the project, i.e. consultants, internal and resources.
• Establishing Project Budget Control reports to identify the approved budgets, cost tracking and the forecasted total project costs. Maintaining and updating financial documentation.
• Entering and tracking project information in the in-house capital project software, including past cost tracking, capitalization and job end reporting administration
• Maintaining records of consultant and contractor performance.
• Writing RFP’s, EOI’s, and tender documents for consulting services, and liaise with the Purchasing Department as may be required for consultant and contractor procurement.
• Administration of project tracking and reporting requirements for various grants and other external stakeholder coordination

• Knowledge of the City of Richmond policies, procedures, and practices with an ability to apply these to the work being performed and ensure that documentation is being accurately collected and entered into various software systems such as Richmond Enterprise Document Management System (REDMS).
• Ability to understand and use of the City’s standard form of consulting and construction contracts, Construction Manager Master Agreement, supplementary conditions, RFP, EOI, RFQ templates, and related template forms and letters.
• Experience and knowledge in design and construction principles, engineering practices and procedures applicable to the work performed.
• Considerable knowledge of construction costs, materials, methods and practices.
• Wor…